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Administrative Support Specialist

1 month ago

Sydney, New South Wales, Australia IIQAF Full time

We are seeking a highly organized and detail-oriented professional to join IIQAF as an Administrative Support Specialist. This role involves providing top-notch administrative support to our executives, ensuring seamless day-to-day operations.

Key Responsibilities
  • Manage executives' calendars, schedule appointments, and coordinate meetings with precision
  • Prepare reports, presentations, and other materials for executive meetings with exceptional attention to detail
  • Handle incoming and outgoing correspondence, including emails and phone calls, with discretion and professionalism
  • Coordinate travel arrangements and accommodations for executives, ensuring timely and cost-effective solutions
  • Maintain and update confidential files and documents with utmost care
  • Assist with budgeting and expense tracking, providing accurate and timely financial insights
  • Serve as a point of contact for internal and external stakeholders, fostering strong relationships and communication
Requirements and Qualifications
  • Bachelor's degree in business administration or a related field, demonstrating a solid foundation in administrative principles
  • Proven experience as an executive assistant or in a similar role, showcasing exceptional organizational skills and adaptability
  • Proficiency in Microsoft Office Suite and other relevant software, ensuring seamless workflow and efficiency
  • Excellent communication and interpersonal skills, enabling effective collaboration and stakeholder engagement
  • Strong organizational and time management abilities, allowing for prioritization and task delegation
  • Attention to detail and high level of accuracy, ensuring error-free execution and documentation
  • Ability to handle sensitive information with confidentiality, upholding the highest standards of professionalism

The ideal candidate will have a deep understanding of administrative processes, excellent communication skills, and the ability to work effectively in a fast-paced environment. A competitive salary range for this position is $60,000 - $80,000 per year, commensurate with experience.