Highly Organised Administrative Support Specialist
2 weeks ago
About the Job
">Robert Walters Australia is seeking a highly organised and experienced Executive Support Officer to join their industry-leading team in the Professional Services sector.
">This role is pivotal in supporting the efficient functioning of the Administrative operations, as well as providing essential support to the leadership team as required.
">This is a full-time role which requires availability to work Monday to Friday in the office, commencing immediately in a great location.
">Key Responsibilities
">- ">
- Provide high-level support to the executive team including diary management and meeting coordination">
- Manage multiple inboxes to ensure smooth workflow, prompt responses, and priority-based management">
- Coordinate and book travel for the executive team">
- Minute taking for Board and committee meetings">
- Prepare meeting Agendas, and distribute minutes, briefings, and Board papers">
- Collate and distribute reports">
- Serve as a liaison between departments and external stakeholders">
- Develop and implement administrative policies aligned with organisational goals as required for continuous improvement">
- Provide administrative support to ongoing projects">
- General database maintenance as required">
- Assist with coordinating the on-boarding and induction processes for new starters">
About You
">The ideal candidate for this role brings along demonstrated experience in a similar capacity.
">Your ability to maintain confidentiality while displaying excellent communication and interpersonal skills will set you apart, as well as your ability to thrive in fast-paced environments and possess exceptional organisational skills coupled with keen attention to detail.
">Demonstrated experience as an Executive Support Officer, Executive Assistant or similar is essential.
">Proven ability to maintain a high degree of confidentiality and discretion.
">Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
">Experience working in a fast-paced and dynamic environment.
">Exceptional organisational and time management skills, with high attention to detail.
">Strong knowledge of the Microsoft Suite, and ability to pick up new systems quickly.
">Demonstrated problem-solving skills, with the ability to prioritise tasks and handle multiple responsibilities simultaneously.
">AUD50 - AUD60 per hour
">Contact Information
">To learn more about this opportunity, please contact Renee Rotolo for a confidential discussion.
">Job Details
">Contract Type: TEMPORARY
">Specialism: Secretarial & Business Support
">Focus: Secretarial
">Industry: Admin and Secretarial
">Workplace Type: On-site
">Experience Level: Mid Management
">Location: Hindmarsh
">Job Reference: 2025190/001
">Original Language Code: en
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