Executive Office Coordinator

4 days ago

Melbourne, Victoria, Australia MJD Recruitment Full time
Job Summary

We are seeking an experienced and skilled Office Operations Manager to join our team at MJD Recruitment. This is a temporary position requiring full-time office presence, Monday to Friday.

About the Role
  • Ensure seamless day-to-day office operations, manage supplies, and oversee security.
  • Support Managing Directors with diary and email management.
  • Take administrative tasks off Executives to focus on business growth.
  • Create a welcoming reception experience and handle communication promptly.
  • Manage meetings, maintain well-equipped boardrooms, and ensure a clean office environment.
  • Coordinate travel, meetings, and events.
  • Track expenses, manage invoicing, and oversee IT infrastructure upgrades.
About You
  • Proven experience in an Office Management/Personal Assistant role or similar.
  • Strong attention to detail and problem-solving skills.
  • Proficient in Microsoft Office Suite.
  • A friendly team-oriented individual who is the glue of the office.
  • Knowledge of IT systems.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and collaborate with teams.
Requirements

This role requires an estimated $40 per hour salary plus superannuation benefits.

Benefits

Join a collaborative, supportive, and dynamic team culture in a leading global company. As an Office Operations Manager, you will play a crucial role in maintaining a thriving office environment.

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.You will support the CEO in managing relationships with key internal and...

  • Executive Office Coordinator

    3 days ago

    Melbourne, Victoria, Australia Redpath Partners Full time

    Redpath Partners is partnering with a leading privately owned property group to find an exceptional Executive Office Coordinator. This dynamic role will see you manage the day-to-day operations of their boutique Melbourne office, supporting key leaders and driving efficiency.This is a fantastic opportunity for someone with 3-5+ years' experience in a similar...

  • Executive Office Coordinator

    2 days ago

    Melbourne, Victoria, Australia People2People Full time

    Company OverviewA leading Australian law firm is seeking an Executive Office Coordinator to join their team. With a strong focus on client service and operational excellence, the firm has established itself as a warm, welcoming, and inclusive practice.

  • Executive Coordination and Administration Officer

    4 weeks ago

    Melbourne, Victoria, Australia face2face Recruitment Full time

    About the Role:The APS 5 Executive Coordination and Administration Officer will provide general administrative support across two sites, as well as executive administration for the executive and admin teams of our Australian Government client.A key function of the role is the coordination of the client's input into departmental and other requests for...

  • Executive Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Hudson Australia Full time

    About the RoleHudson Australia is seeking a highly skilled and experienced Administrative Support Officer to provide senior-level administrative support to our Senior Leadership Group officers.This is a 12-month role based in the Melbourne CBD, offering a competitive hourly rate of $56 + super, with 2 days of work-from-home flexibility.Key...

  • Executive Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia Redpath Partners Full time

    Company OverviewRedpath Partners is a leading recruitment agency known for their purpose-driven approach and down-to-earth team culture. With a wide presence, they're seeking an experienced Office Manager to support key leaders in their Melbourne office.Salary & BenefitsA competitive salary package of $95K - $115K (Incl. Super) based on experience, with the...

  • High-Level Executive Support Specialist

    7 days ago

    Melbourne, Victoria, Australia Executive Entourage Full time

    Company OverviewExecutive Entourage is a premium boutique recruitment agency dedicated to connecting elite professionals with high-end business opportunities.Job SummaryWe are seeking an experienced Senior Executive Assistant to join our client's dynamic team in Melbourne. As the CEO's right-hand support, you will be responsible for managing schedules,...

  • Executive Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia CBRE Full time

    About CBRECBRE is a leading global real estate services and investment firm. We offer a wide range of services, including property sales, leasing, asset management, and project management.Salary InformationThe estimated salary for this position is between $60,000 and $80,000 per annum, depending on experience and qualifications.Job DescriptionWe are seeking...

  • APS 5 Executive Coordination and Administration Officer

    4 weeks ago

    Melbourne, Victoria, Australia face2face Recruitment Full time

    About the Role:The APS 5 Executive Coordination and Administration Officer will provide general administrative support across two sites, as well as executive administration for the executive and admin teams of our client.A key function of the role is the coordination of the client's input into departmental and other requests for information and...

  • Strategic Executive Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...

  • Executive Support Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia Hudson Australia Full time

    Job SummaryHudson Australia is seeking a highly skilled and experienced Executive Administration Coordinator to provide high-level administrative support to our Senior Leadership Group officers and their division.Key ResponsibilitiesProvide executive administrative support to the Senior Leadership Group, including diary and inbox management, organising...

  • Executive Officer

    2 weeks ago

    Melbourne, Victoria, Australia Options Consulting Group Full time

    About the Role:Options Consulting Group is partnering with a highly regarded organisation in the steel manufacturing sector to find a talented Executive Assistant for their Managing Director. This is a fantastic opportunity to support senior leadership in a fast-paced and evolving business.Provide high-level support to the Managing Director, including diary...

  • Office Manager/Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Boutique Consulting Full time

    About the RoleThe Office Manager/Executive Assistant will provide key support to the Senior Leadership team and oversee office operations in Melbourne. This role ensures daily office efficiency and seamless executive support.Key ResponsibilitiesAct as the main point of contact for all guests and visitors, facilitating meetings both at the office and...

  • Executive Office Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia TwoScots Recruitment Full time

    About TwoScots RecruitmentWe're working with a well-known law firm that is rapidly growing in the vibrant heart of the CBD. Renowned for its exceptional legal services and client-focused approach, this firm is expanding its capabilities to stay at the forefront of the legal landscape.Benefits$120k - $130k PackageCareer development opportunitiesFlexible...

  • Executive Administrative Coordinator

    4 days ago

    Melbourne, Victoria, Australia TwoScots Recruitment Full time

    About the OpportunityWe are partnering with a leading law firm to find an exceptional Executive Administrative Coordinator who will oversee the day-to-day operations of their Melbourne office.Estimated Salary: $120,000 - $130,000 per annumKey Responsibilities:Manage the office services function, including budgeting and invoice processing.Collaborate with the...

  • Executive Support Officer

    4 weeks ago

    Melbourne, Victoria, Australia Mecwacare Full time

    About the Role:We are seeking a highly skilled and experienced Executive Support Officer to join our team at Mecwacare. As a key member of our executive office, you will provide high-level administrative and organisational assistance to the EGM of Retirement and Affordable Housing.Key Responsibilities:Provide administrative support to the EGM, including...

  • Office Manager/Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Boutique Consulting Full time

    Job DescriptionCompany OverviewBoutique Consulting is a pioneering energy storage organisation at the forefront of sustainable energy, committed to supporting the global transition to a cleaner and more resilient power grid.Job SummaryWe are seeking an experienced Office Manager/Executive Assistant to provide key support to our Senior Leadership team and...

  • Executive Support Officer

    4 weeks ago

    Melbourne, Victoria, Australia Mecwacare Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Support Officer to join our team at Mecwacare. As a key member of our executive office, you will provide high-level administrative and organisational assistance to the EGM of Retirement and Affordable Housing.Key ResponsibilitiesProvide administrative support to the EGM, including...

  • Logistics Coordinator

    3 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    The CompanyAt Six Degrees Executive, we are proud to offer a unique opportunity for a skilled Logistics Coordinator to join our team. This is an exciting chance to develop your logistics skillset from end-to-end, working with a small team in a business-critical role.The RoleAs Logistics Coordinator, your duties will include customer service and account...