Administrative Operations Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeOperations Full time

Job Title: Administrative Operations Coordinator

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Operations Coordinator. This role will be responsible for orchestrating daily operations, including cross-team coordination, reimbursement processing, travel budgeting, and payment management.

About The Role

In this position, you will support international teams with payroll, leave tracking, and gift/SIM card logistics. You will also oversee office upkeep, vendor relations, pantry supplies, and event planning. Adaptability to handle ad-hoc tasks and a proactive approach to problem-solving are essential.

Key Responsibilities:

  • Maintain a tidy and organized office space while overseeing the inventory of pantry supplies.

  • Manage the distribution of gift cards and SIM cards, and promote seamless communication among staff.

  • Take charge of budgeting and monitoring business travel expenses.

  • Verify and process reimbursements efficiently.

  • Handle payment applications with precision.

  • Address office inquiries and manage access devices, collaborating with building management and external service providers.

  • Work alongside internal and cross-functional teams to enhance operational efficiency.

  • Support international branches with expense analysis, gift procurement, leave administration, payroll assistance, and various other tasks.

  • Plan and coordinate engaging events and celebrations.

  • Carry out additional ad-hoc tasks as necessary.

Requirements

To succeed in this role, you will need:

  • A Bachelor's degree in Business Administration, Management, or a related field.

  • A minimum of 2 years of pertinent experience in an administrative or office operations position.

  • Exceptional organizational and time management abilities, with a strong attention to detail.

  • Proficient computer skills, particularly in Microsoft 365 and Jira.

  • A proactive team player capable of working independently with minimal oversight.

  • Outstanding verbal and written communication skills in both English and Mandarin.

What We Offer

We offer a competitive salary and performance-based bonuses, opportunities for career growth and development within a global company, a collaborative and inclusive work environment with exposure to cross-region operations, health and wellness benefits, and flexible working arrangements.

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