Administrative Operations Coordinator

4 days ago

Sydney, New South Wales, Australia beBeeSupport Full time
Job Title: Administrative Support Officer

DP World exists to make the world's trade flow better, changing what's possible for customers and communities we serve globally.

We're seeking a proactive and detail-oriented professional to deliver high-level administrative support across key operational and engineering functions. This position plays a vital role in coordinating day-to-day processes, document control, procurement, reporting, and terminal-related projects.

Key Responsibilities:

  • Perform administrative duties including document control, record keeping, scanning, and courier coordination.
  • Create and manage purchase requisitions and orders in Oracle and Maximo systems.
  • Assist with the onboarding of new hires, arranging site access, PPE, and workstations.
  • Maintain SharePoint document control and generate reports using Excel and Visio.
  • Support key leaders with site visit coordination, stakeholder communications, and event logistics.
  • Contribute to engineering and operations reporting, including daily KPIs and monthly submissions.
  • Support safety, HR, engineering, and operational teams in project documentation and compliance.
  • Uphold strong customer service standards across internal and external stakeholder interactions.

Requirements:

  • Minimum 3 years' experience in an administrative support or terminal operations role.
  • Strong Microsoft Office skills with demonstrated Excel, Outlook, and Visio proficiency.
  • Experience with CMMS (e.g., Maximo) and procurement platforms (e.g., Oracle) highly regarded.
  • Ability to prepare reports, manage workflows, and maintain accurate documentation.
  • Knowledge of purchasing, receiving, and invoicing processes.
  • Well-developed verbal and written communication with a customer service focus.
  • Proven ability to multitask and prioritise in a fast-paced environment.
  • Familiarity with port or heavy industry operations is desirable.

About Us:

DP World Australia is the country's leading container terminal operator, employing over 1800 people who operate our container terminals in Sydney, Melbourne, Brisbane, and Fremantle. Our customer-centric approach drives us to constantly invest in our employees, terminal infrastructure, and facilities to provide superior quality services to our valued customers.

Benefits:

  • Opportunity to work in a dynamic and collaborative team environment.
  • Professional development and growth opportunities.
  • Competitive salary and benefits package.
  • Chance to be part of a global organisation making a difference in the logistics and supply chain industry.

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