Administrative Coordinator for Operational Excellence
8 hours ago
Deakin University is a leading public institution in Victoria, renowned for its commitment to education and research.
About the RoleThe Coordinator, Operations will play a crucial role in ensuring the smooth operation of the Centre for Humanitarian Leadership (CHL). This includes coordinating human resources, finance, travel management, compliance with university processes, partnerships support, infrastructure, and information management. The ideal candidate will possess strong strategic thinking, attention to detail, and the ability to manage competing priorities simultaneously.
Main Responsibilities:
- Coordinate CHL's workforce requirements by liaising with Deakin's People and Culture team, CHL team members, Save the Children HR, and external stakeholders.
- Manage CHL's travel-related processes, ensuring compliance with Deakin policies and procedures.
- Maintain CHL's external contracts and partnerships database, coordinating updates with Deakin and other stakeholders.
- Implement and maintain information management procedures for the Centre, delivering regular training and monitoring compliance across the team.
- Oversee procurement processes for CHL, ensuring compliance with Deakin's policies and working closely with internal stakeholders.
About You
We are seeking an experienced administrative professional who possesses:
- A degree in business, commerce, or arts with relevant work experience, or an equivalent combination of relevant experience and/or education/training.
- Extensive experience in an administration coordination or management role, preferably within a tertiary institution, research institute, NGO, or similar organisation managing operational functions and initiating or leading operational projects to deliver process efficiency.
- Experience with HR and operations processes, in a high volume and high-pressure diverse environment.
- Experience with university and/or NGO financial systems for financial management, including accounts payable and receivable.
- Experience with governance for a board/executive committee.
About Us
Deakin University offers a dynamic and diverse working environment with opportunities to grow and develop careers. We value diversity and aim to build an inclusive environment that champions, embraces, and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.
Your Benefits
You will have access to our comprehensive benefits package, including:
- A salary range of $101,858 - $112,156 per annum, plus 17% superannuation.
- Ongoing career development and growth opportunities.
- A dynamic and supportive work environment.
To Apply
Please submit your updated resume and a short cover letter outlining your skills and experience.
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