Operations Coordinator

2 days ago


Burwood, Victoria, Australia DEAKIN UNIVERSITY Full time

We are seeking an experienced Operations Coordinator to join our team at Deakin University.

About the Role

The successful candidate will be responsible for coordinating operational services in the Centre, including human resources, finance, travel management, compliance with university processes, and partnerships support.

This is a high-volume and high-pressure role that requires strategic thinking, attention to detail, and the ability to manage several competing priorities simultaneously.

You will work closely with stakeholders to deliver the best results for the local area and the broader university.

Duties and Responsibilities
  • Coordinate CHL's workforce requirements by liaising with Deakin's People and Culture team, CHL team members, Save the Children HR, and external stakeholders.
  • Manage CHL's travel-related processes, ensuring compliance with Deakin policies and procedures.
  • Maintain CHL's external contracts and partnerships database, coordinating updates with Deakin and other stakeholders.
  • Implement and maintain information management procedures for the Centre, delivering regular training and monitoring compliance across the team.
  • Oversee procurement processes for CHL, ensuring compliance with Deakin's policies and working closely with internal stakeholders.
Requirements

To be successful in this role, you will have:

  • A degree in business, commerce, or arts with relevant work experience, or an equivalent combination of relevant experience and/or education/training.
  • Extensive experience in an administration coordination or management role, preferably within a tertiary institution, research institute, NGO, or similar organisation managing operational functions and initiating and leading operational projects to deliver process efficiency.
  • Experience with HR and operations processes, in a high volume and high-pressure diverse environment.
  • Experience with university and/or NGO financial systems for financial management, including accounts payable and receivable.
  • Experience with governance for a board/executive committee.
Estimated Salary Range

The estimated salary range for this role is $101,858 - $112,156 per annum, plus 17% superannuation.



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