Marketing Coordinator

4 hours ago


Newcastle, New South Wales, Australia Xen Full time
About XEN Systems

XEN Systems is a Hub Spot consultancy based in Australia, with offices in Sydney and Newcastle. We specialize in improving business processes, incorporating automation and attribution, with an integrated approach to help companies reach, engage and convert their target customers.

Job Description

We are seeking a full-time Marketing Coordinator/Virtual Assistant to join our team. As a Marketing Coordinator, you will be responsible for capturing comprehensive notes during meetings, logging and tracking action items, and maintaining detailed records of assigned tasks. You will also be required to work a minimum 8-hour day, with mandatory availability from 10 am - 5 pm (Sydney time) on weekdays for meetings.

Key Responsibilities
  • Meeting Engagement: Participate in client meetings, capturing thorough notes, logging tasks, and assigning action items.
  • Calendar Management: Schedule meetings and manage daily calendars effectively.
  • Administrative Duties: Handle admin tasks, including client marketing and timesheet reports.
  • Customer Support: Respond promptly to customer support requests.
Requirements
  • Effective Communication: Strong oral and written communication skills.
  • Technical Proficiency: Good knowledge of Google Docs, Google Calendar, and experience with Hub Spot or similar tools.
  • Learning Agility: A keenness to learn and grow professionally.
  • Positive Attitude: A friendly disposition and positive energy.
What to Expect

During your first three months at XEN, you will complete our onboarding program, familiarize yourself with Slack, Teamwork, and the XEN Hub Spot Portal. You will gain a strong understanding of our core processes and shadow other team members during client calls to observe and learn. You will be assigned a client and begin attending meetings with them, taking meeting notes, creating tasks, and keeping the client and other team members organized.

Benefits
  • Full-time role
  • Work from home
  • HMO coverage
  • Long Term Job
  • Paid annual leave
  • 13th-month pay
  • Day shift


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