Admin Support Coordinator

3 days ago

Brisbane, Queensland, Australia beBeeAdministration Full time $65,000 - $82,000

Branch Administrator Job Overview

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We are seeking an exceptional Administrative Support Professional to fill this critical role.

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The ideal candidate will provide comprehensive administrative support, ensuring seamless processing and reporting in accordance with established procedures and requirements.

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This position requires outstanding customer service skills and a high level of professionalism to minimize losses and maximize efficiencies across all departments.

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  • Liaise with Sales Executives, Finance, customers, and relevant departments to maintain high service levels throughout the order process.">
  • Coordinate all aspects of sales deals, ensuring timely invoicing through effective communication, planning, scheduling, and support.">
  • Meet daily with the Workshop Manager and Supervisor to coordinate production and delivery of sales trucks for Retail, Fleet, and National Sales.">
  • Regularly update ETAs on ex-factory trucks and communicate changes as needed.">
  • Liaise with the Transport department for scheduled deliveries.">
  • Prepare job cards with accurate workshop instructions and supporting information.">
  • Track progress of sales-related job cards and maintain an order spreadsheet for tracking and forecasting.">
  • Raise purchase orders as per sales configuration and ensure all additions are attached to the sales spec at invoicing.">
  • Maintain high-quality tracking files for all sales trucks and prepare monthly commission payments.">
  • Provide general backup support across the branch and administration support to the Sales Manager as needed.">
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Required Skills and Qualifications

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  • Proven experience in an administrative support role.">
  • Strong organizational and multitasking skills.">
  • Excellent communication and interpersonal skills.">
  • Proficiency in Microsoft Office Suite.">
  • Ability to work independently and as part of a team.">
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Benefits

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This role offers a unique opportunity to develop your administrative skills and contribute to the success of our organization.

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If you are a motivated and organized individual looking for a challenging role, please apply now

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Others

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Please note that only shortlisted candidates will be contacted for further assessment.

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