High-Performing Administrative Support Specialist

7 days ago

North Sydney Council, Australia Charterhouse Full time

Charterhouse is seeking a highly organised and proactive Personal Assistant to provide clerical and administrative support to our clients SEO GM and the wider team.

Salary and Benefits

The successful candidate can expect a competitive salary of $450 per day, inclusive of super. Additionally, they will have the opportunity to work from home and be part of a dynamic and fast-paced work environment.

This role offers the ideal candidate the chance to develop a deep understanding of SEO operations, organisational processes, and work closely with a variety of teams to ensure smooth operations.

Key Responsibilities
  • Provide general administrative support as required, assisting with day-to-day office functions.
  • Work closely with the CIO's EA and the SEO Assistant team to align schedules, priorities, and administrative tasks.
  • Manage and coordinate complex calendars for the SEO GM's, organise and attend meetings, set agendas, and minute actions.
  • Arrange travel for the Management and teams, serving as the primary contact for travel-related inquiries and bookings.
  • Regularly communicate with key stakeholders, vendors, executives, and general managers, building strong relationships with staff and partners.
  • Assist in producing reports, presentations, and communications as directed.
Requirements and Qualifications
  • Proven experience in a Personal Assistant or Executive Assistant role, extensive experience in diary management is essential.
  • Exceptional organisational and time management skills.
  • Strong communication skills, with the ability to work effectively with people at all levels of the organisation.
  • High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong attention to detail with the ability to manage multiple tasks and priorities.
  • Ability to work independently and proactively, with a flexible approach to the evolving needs of the team.
  • Previous experience in coordinating events and managing complex schedules is highly desirable.

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