High-Level Executive Assistant

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $100,000 - $140,000
Executive Support Professional

This role requires a proactive, detail-oriented individual with excellent communication and organizational skills.

  • Manage and maintain the executive calendar, including scheduling appointments, meetings, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research, compile data, and prepare reports.
Key Responsibilities:
  • Administrative Support:
    Screen and prioritize incoming calls, emails, and correspondence.
  • Meeting Coordination:
    Organize and coordinate meetings, including preparing agendas, materials, and minutes.
  • Communication:
    Draft and proofread correspondence and documents.
Project Management:
  • Assist in the planning and execution of special projects and initiatives.
  • Track progress and provide regular updates.
Travel Coordination:
  • Arrange complex and detailed travel plans, itineraries, and agendas.
  • Ensure all necessary travel documents and information are prepared and timely.
Qualifications:
  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 5 years of experience in an executive assistant or similar role, preferably supporting C-level executives.
  • Exceptional organizational and time-management skills.
  • Excellent verbal and written communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

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