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Administrative Officer
2 months ago
We are seeking an Administrative Officer to support the efficient operation of the Discipline Convenors and Academic Staff.
Key Responsibilities- Manage relevant administrative and secretarial functions in a professional, diplomatic and confidential manner.
- Manage the shared administration support email inbox and ensure that emails are responded to in a timely manner.
- Be the point of contact for and coordinate the School's guest speaker series in conjunction with academics responsible in each discipline. Provide policy advice in relation to hospitality and travel. Book travel, accommodation, room bookings and catering for the event as needed.
- Manage financial tasks, including reimbursements and expenses, in compliance with University policies.
- Maintain organized electronic filing systems and update master project spreadsheets to track event progress.
- Facilitate meetings, take minutes, generate reports, and collaborate with the administrative team and the Executive Assistant to the Head of School.
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
What We Offer- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times and purchased leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Candidates require effective administration, coordination and interpersonal communication skills, effective organisational and time management skills and be committed to providing a high level of customer service.
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and wide range of software applications
- Effective organisational, time management and problem-solving skills
- Demonstrated ability to work independently and/or as part of team, with supervisory experience.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge
- Demonstrated organisational and administrative skills and ability to manage multiple priorities and projects.
- Excellent verbal and written communications skills with high attention to detail.
