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Practice Administrator

2 months ago

Melbourne, Victoria, Australia Clayton UTZ Full time
Senior Administrator Opportunity in Melbourne

We are seeking an experienced and senior administrator to join our dynamic and innovative team in Melbourne. As an integral part of our Environment & Sustainable Development (ESD) Practice, this role involves providing high-level support to the Partner and their team of nine lawyers.

Key Responsibilities
  • Provide exceptional secretarial and administrative support to a Partner of our ESD Practice, and their team
  • Manage diaries, including organizing client meetings and facilitating travel arrangements
  • Assist with the preparation and processing of pre-bills and accounts on a monthly basis, and client reporting requirements
  • Manage files and handle matters, including opening and closing files
  • Undertake conflict searches on our firm's database and prepare conflict emails
  • Attend to accounts enquiries from barrister clerks and third-party experts with a focus on professionalism and efficiency
  • Manage general accounts, reporting, monthly billing, and expenses
  • Administer quality and risk responsibilities for the ESD team, ensuring compliance at the highest level
  • Contribute to the smooth operation of the practice as a team player
Requirements
  • Proven experience in a legal administrative or secretarial role
  • Experience in billing processing using Aderant Expert is a requirement
  • A flexible approach with a drive to contribute to the business's success
  • Ability to build and nurture positive relationships with colleagues
  • Strong multitasking and prioritization skills, especially in high-pressure situations
  • Advanced technical skills (Outlook, Word, Excel, and PowerPoint) with meticulous attention to detail

This is a unique opportunity for an accomplished professional to elevate their career in a challenging, rewarding, and supportive environment.