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Talent Acquisition Support Professional

2 weeks ago

Council of the City of Ryde, Australia beBeeAdministrative Full time $60,000 - $70,000
Job Title: Talent Acquisition Coordinator

We are seeking a highly organised and proactive Recruitment Administrator to join our team.

This role features a hybrid work arrangement, with four days in the office to promote collaboration and build strong connections. You will deliver first-class administrative support and candidate-facing coordination to ensure our team can achieve exceptional hiring outcomes.

Key Responsibilities:
  • Recruitment Administration & Systems:
    • Manage the careers inbox, responding or directing enquiries within 24 hours.
    • Set up new Jobvite users, maintain the clinic map, and ensure talent pools are aligned with current structures.
    • Manage recruitment invoices, coding costs, and send them to Finance weekly.
    • Provide overflow contract generation support for support roles, ensuring a 48-hour turnaround on SLAs.
  • Locum-Pool Support:
    • Assist Locum recruiters with new locum requests, responding to clinic and locum queries, and communicate with the locum pool through JobVite.
    • Coordinate travel and accommodation for booked locums, optimising costs and clinic experiences.
    • Post locum adverts using Canva templates and assist the Employer Brand team with targeted marketing and campaign management.
  • Continuous Improvement & Reporting:
    • Identify improvements in key administrative processes, collaborating with the TA Ops Analyst to enhance manual processes and the recruiter and candidate experience.
    • Act as the primary liaison with the People Advisory team, vendors, and other internal stakeholders as required.
    • Maintain regular monthly reporting on critical processes, including referral and recruiter bonus approvals. Produce compelling PowerPoint reports and data for the GM, TA as required.
    • Upskill recruiters on JobVite processes and self-service reporting.
Requirements:
  • 2–3 years' coordination or administrative experience in recruitment, HR, or events.
  • Strong organisational skills with the ability to manage high-volume tasks and tight timelines.
  • Confident user of Canva or similar design tools.
  • High attention to detail, numerical accuracy for invoice processing, and service orientation with both internal clients and candidates.

We offer a supportive environment where collaboration fuels innovation and fosters personal and professional growth. We value diversity and inclusion, and we welcome people from all backgrounds, experience, and abilities.