Office Coordinator Role

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrator Full time $113,405 - $118,432
Facilities Administrator Position

We are seeking a highly organized and proactive Facilities Administrator to help keep our office running efficiently.

The ideal candidate will be responsible for managing incoming calls, emails, and coordinating meeting room bookings. Additionally, they will maintain the presentation, security, and functionality of our office spaces, support office repairs, contractor coordination, and health & safety processes.

Key Responsibilities:

  • Acting as the friendly, professional face of the company, greeting clients, visitors, and contractors.
  • Managing incoming calls, emails, and coordinating meeting room bookings.
  • Maintaining the presentation, security, and functionality of office spaces.
  • Supporting office repairs, contractor coordination, and health & safety processes.
  • Handling mail, deliveries, supplies, and vendor relationships.
  • Maintaining building security protocols and access cards.
  • Supporting compliance and incident reporting, including WHS and emergency procedures.

Requirements:

  • A personable and professional manner with excellent communication skills.
  • Experience in a customer-facing reception or administration role, preferably in a corporate setting.
  • Strong organizational skills and attention to detail.
  • A self-motivated, can-do attitude with the ability to manage multiple tasks at once.
  • Confidence in engaging with colleagues and service providers at all levels.
  • Sound IT skills, particularly with Outlook, Word, Excel, and PowerPoint.
  • Familiarity with facilities systems (room booking, access control) is an asset.
  • An understanding of workplace health & safety (WHS) responsibilities is desired.

Benefits:

  • 8 additional paid days per year to extend your weekends.
  • Hybrid working arrangement.
  • Generous cash bonus for every successful referral.
  • Starting school leave - 8.5 days of leave to assist your children with the transition to school.
  • Up to 26 weeks' paid parental leave for primary carers (up to 4 weeks for secondary carers), and the ability to work part-time when returning to work.
  • 3 days' paid leave per year to participate in charity initiatives.
  • Discounted health insurance premiums.
  • Access to learning and development programs through LinkedIn Learning.

About Us:

We are committed to fostering a welcoming and inclusive culture. We believe that diversity is what makes our teams and products succeed. Our people have different experiences, skills, perspectives, and beliefs, and everyone's uniqueness is valued and celebrated.

We are proud to be globally recognized as a WORK180 Endorsed Employer that promotes and supports all women in the workplace.

  • Office Care Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeCare Coordinator Full time $60,000 - $90,000

    Job DescriptionKey Responsibilities:Oversee office administration tasks, including responding to incoming inquiries and managing the customer relationship management system.Recruit, onboard, and schedule caregivers using an enterprise management platform.Foster relationships with clients and their families to ensure a positive and professional client...

  • Office Coordinator Role

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $123,000

    **Job Title:** Administrative Services CoordinatorOur organization is seeking a highly organized and proactive individual to join our team as an Administrative Services Coordinator. This role will be responsible for planning, directing, and coordinating administration, support services, and activities at our Melbourne CBD office.**Key Responsibilities...

  • Guest Experience Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeGuest Coordinator Full time $65,000 - $85,000

    Job OverviewWe are seeking an experienced professional to support our Guest Management and Ticketing team in the upcoming 2026 AACTA Awards. The successful candidate will assist in all areas related to ticketing, invitations, seating, and guest check-in for the ceremonies.ResponsibilitiesSupervise and contribute to research across the guest list as...

  • Melbourne Office Coordinator Role

    6 days ago

    Melbourne, Victoria, Australia beBeeOperations Full time $62,400 - $84,800

    We are currently seeking an experienced Office Coordinator to join our business and play a critical role in supporting our Operations team for our Melbourne location.Please note that the shift structure is based on business needs. (Monday to Friday)Key Job Responsibilities:- Maintain schedules, plan events, coordinate meetings and conferences,- Compile team...

  • Administrative Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Hays | Office Support Full time $60,000 - $80,000 per year

    Step into a pivotal coordination role where your HR admin expertise and office management skills shine. Your new company Are you an experienced administrator looking for a dynamic and autonomous role within a growing organisation? We're seeking a proactive and organised individual to take ownership of office operations and support key administrative...

  • Senior Office Coordinator Role

    6 days ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $140,000

    Job Description:Executive Assistants are responsible for managing the workflow of their office, ensuring priorities and deadlines are met. They coordinate diary management, email and telephone enquiries, routine correspondence, and schedule meetings. They also provide secretariat support, maintain information resources, and foster divisional goals and...

  • Office Coordinator Role in Melbourne CBD

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $68,000 - $83,000

    Are you a detail-oriented and organized individual seeking a challenging yet rewarding role in the heart of Melbourne?This opportunity has arisen for an Office Coordinator to join a reputable organisation based in the city. As part of the Sales team, you will play a vital role in ensuring accurate and up-to-date information is provided to management.The...

  • EA/Office Manager

    1 week ago

    Melbourne, Victoria, Australia Hays | Office Support Full time $104,000 - $130,878 per year

    This dual EA and Office Manager role offers high-level executive support and hands-on coordination. Your new company Join a dynamic, forward-thinking organisation where culture, collaboration, and impact are at the heart of everything. With a strong leadership team and a fast-paced environment, this company is making waves in its industry and values...

  • Procurement Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Accent Support Office Full time $60,000 - $80,000 per year

    We're looking for a Procurement Coordinator to support the sourcing of goods and services that keep our stores, offices, and central teams running smoothly. You'll play a key role in purchasing, supplier management, and process improvement ensuring we get the right products and services, at the right time, for the right price.What you'll do:Coordinate...

  • Healthcare Operations Manager

    1 week ago

    Melbourne, Victoria, Australia beBeeCare Coordinator Full time $110,000 - $143,000

    Job Title: Healthcare Operations ManagerClinical care coordinators play a pivotal role in ensuring the needs of residents are met and effectively documented.This position involves managing clinical teams to guarantee resident requirements are fulfilled, overseeing documentation of resident care plans, and coordinating reappraisals. The successful candidate...