Office Coordinator Role

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $123,000

**Job Title:** Administrative Services Coordinator

Our organization is seeking a highly organized and proactive individual to join our team as an Administrative Services Coordinator. This role will be responsible for planning, directing, and coordinating administration, support services, and activities at our Melbourne CBD office.

**Key Responsibilities include:

  • Manage the day-to-day operations of the office
  • Oversee and coordinate the effective day-to-day running of the reception and administration functions and provide support and training to the staff
  • Oversee appropriate resourcing for support staff and provide backup support to other departments when necessary
  • Establish, build and maintain relationships with suppliers to ensure deliveries and works are scheduled and completed
  • Coordinate and manage travel administrative services for HO staff
  • Manage and reconcile the petty cash float
  • Review and approve IT requests on behalf of the Executive General Manager
  • Maintain an asset register and manage IT software and hardware distribution for head office and project offices

**To be successful:**

  • A minimum of 5 years' experience in an office environment in a similar role
  • Experience providing support at a senior level
  • Basic knowledge of accounting, data and administrative management practices
  • Experience leading and mentoring a team
  • Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
  • A general understanding of the technology and systems associated with records management

**Benefits:

We offer competitive remuneration with salary continuance, and salary sacrifice packaging options available. Great leave benefits including paid parental leave with superannuation and up to an extra period of unpaid parental leave. Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities. Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

**Inclusion and diversity** is part of how we work and do what we do. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equity Policy and equal opportunity employment practices.

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