Melbourne Office Coordinator Role

1 week ago

Melbourne, Victoria, Australia beBeeOperations Full time $62,400 - $84,800

We are currently seeking an experienced Office Coordinator to join our business and play a critical role in supporting our Operations team for our Melbourne location.

Please note that the shift structure is based on business needs. (Monday to Friday)

Key Job Responsibilities:

- Maintain schedules, plan events, coordinate meetings and conferences,
- Compile team goals, track and drive completion of key deliverables and follow up on outstanding items,
- Complete purchasing of office requirements,
- Support with calendar management for senior managers,
- Attend leadership meetings, take notes and actions items,
- Schedule cost-effective travel arrangements including airfare, hotel and ground transportation as needed,
- Assist with internal communications for associates and leadership among multiple platforms, interfaces and programs,
- Support continuous improvement activities,
- Think ahead, delegate responsibilities appropriately and manage time effectively,
- Coordinate closely with Workforce Management, Maintenance, Human Resources and other teams.

BASIC QUALIFICATIONS
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint),
- 2+ years administrative support experience in a related field,
- Excellent written and verbal communication skills,
- Ability to prioritise and handle multiple tasks at any given time while maintaining commitment to deadlines,
- Ability to communicate effectively with a variety of constituent groups such as senior management, peers and outside contacts,
- Availability to work Monday to Friday and overtime as needed.

PREFERRED QUALIFICATIONS
- Strong analytical skills and attention to detail,
- Passion and enthusiasm for our vision,
- Strong organisational and communication skills, team orientated philosophy and problem solving skills,
- High levels of integrity and discretion.

Acknowledgement of Country:
In the spirit of reconciliation we acknowledge the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.

IDE Statement:
We are an equal opportunity employer and do not discriminate on the basis of protected veteran status, disability or other legally protected status.

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