Document Control and Project Management Specialist
2 days ago
We are seeking a highly skilled Document Control and Project Management Specialist to join our dynamic team at Energy Vault. As a key member of our organization, you will play a critical role in ensuring the smooth execution of projects and maintaining accurate documentation.
About UsAt Energy Vault, we are dedicated to accelerating the global transition to renewable energy. Our comprehensive offerings include proprietary gravity, battery, hybrid/green hydrogen energy storage solutions and technology-agnostic software that optimizes dispatch, costs, revenues, and asset performance.
Your MissionAs a Document Control and Project Management Specialist, your responsibilities will include:
- Project Coordination:
- Assist project managers in developing and maintaining project schedules, meeting minutes, and other project documentation.
- Coordinate with clients, contractors, and vendors to ensure timely delivery of project milestones.
- Monitor project progress and report on any issues or delays.
- Create tasks, review and complete daily logs, enter specifications, upload photos, create meeting minutes, and process RFIs and Submittals using Procore/InEight/Team Binder.
- Complete ad-hoc projects, including PowerPoint slide creation, Excel spreadsheets, Outlook emails, Word docs, and proofreading.
- Document Control:
- Store, manage, scan, image, organize, track, and maintain project documentation.
- Develop procedures for transferring digital files to the Document Management System (DMS) libraries for customers and vendors.
- Evaluate document management processes to ensure they meet legal and customer requirements.
- Convert selected hard copy files to electronic format.
- Train and assist team members in the use of document management software.
- Retrieve documents in storage areas upon request.
- Respond to requests for documents and distribute them as needed.
- Create templates and establish record retention timelines, registers, and manage overall document revision control.
- Ensure all documentation meets formal requirements and required standards.
- Reporting:
- Prepare and process Requests for Information (RFIs) from engineering contractors, while updating and maintaining the status and registers.
- Assist in preparing daily, weekly, monthly, six-monthly, annual, and ad-hoc reports as required for internal stakeholders and customers.
- Prepare end-of-contract verification reports to confirm Local Jobs First outcomes.
To be successful in this role, you will require:
- 5+ years of experience in project coordination and document control.
- Certification in records management procedures and standards.
- Proficiency in Document Management software (Procore/InEight/Team Binder) and Microsoft Office Suite.
- Excellent verbal and written communication skills, with attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
- Experience in public companies and a passion for sustainability is a plus.
- Willingness to travel - domestically and internationally up to 10%.
- Ability to work in fast-paced, rapid growth environments.
As an employee of Energy Vault, you will enjoy:
- Annual bonus plan.
- Restricted Stock Units (RSUs).
- Superannuation.
- Reimbursement for home office equipment, phone, and internet expenses.
- 20 days annual leave.
The estimated salary for this position is $85,000 - $110,000 per annum, depending on location and experience.
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