Document Control Coordinator

3 weeks ago


Melbourne, Victoria, Australia Integrated Project Services Full time

At Integrated Project Services, we're seeking a skilled Document Control Specialist to join our team in Melbourne, Australia. This full-time, hybrid permanent role will involve managing project documents, ensuring compliance with corporate conventions, and collaborating with Project Managers to establish distribution plans.


As a Document Control Specialist, you'll be responsible for maintaining document distribution systems and schedules, expediting review and approval processes, and generating reports to meet project requirements. You'll also support the preparation of transmittals for engineering and procurement documents, arrange cataloging and storage, and attend project coordination meetings as needed.


Qualifications for this role include a minimum of 5 years of experience in document control within the Architecture, Engineering, and Construction (AEC) industry. You'll also need to understand GMP requirements and have experience with various software tools, such as Procore, BIM360, or Bluebeam Studio.


We offer a unique opportunity to work with a global leader in developing innovative business solutions for capital investments in the life science and data center sectors. Our company values diversity and inclusion, and we're committed to creating a workplace where everyone feels valued and empowered to contribute their best work.


Integrated Project Services is an affirmative action and equal opportunity employer. We're proud to be an inclusive and welcoming workplace, and we're committed to providing equal opportunities for all applicants.


Key Responsibilities:



  • Manage project documents and ensure compliance with corporate conventions
  • Collaborate with Project Managers to establish distribution plans
  • Maintain document distribution systems and schedules
  • Expedite review and approval processes
  • Generate reports to meet project requirements
  • Support preparation of transmittals for engineering and procurement documents
  • Arrange cataloging and storage
  • Attend project coordination meetings as needed

Requirements:



  • Minimum 5 years of experience in document control within the AEC industry
  • Understanding of GMP requirements
  • Experience with various software tools, such as Procore, BIM360, or Bluebeam Studio
  • Strong communication and organizational skills
  • Ability to work in a fast-paced environment and prioritize multiple tasks


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