Project Coordinator/Document Control Specialist

2 weeks ago


Melbourne, Victoria, Australia Energy Vault Full time

Project Coordination and Document Control Role

At Energy Vault, we are seeking a highly organized and detail-oriented Project Coordinator/Document Control Specialist to join our team. In this role, you will be responsible for coordinating project activities and managing company documents.

Key Responsibilities:

  • Assist project managers in developing and maintaining project schedules, meeting minutes, and other project documentation.
  • Coordinate with clients, contractors, and vendors to ensure timely delivery of project milestones.
  • Monitor project progress and report on any issues or delays.
  • Develop and maintain procedures for transferring digital files to the Document Management System (DMS) libraries for customers and vendors.
  • Ensure that document management processes meet legal and customer requirements.
  • Prepare and process Requests for Information (RFIs) from engineering contractors, while updating and maintaining the status and registers.
  • Assist in the preparation of daily, weekly, monthly, six-monthly, annual, and ad-hoc reports as required for internal stakeholders and customers.

Requirements:

  • 5+ years of experience in project coordination and document control.
  • Certification in records management procedures and standards.
  • Proficiency in Document Management software (Procore/InEight/Team Binder) and Microsoft Office Suite.
  • Excellent verbal and written communication skills, with attention to detail.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
  • Experience in public companies and a passion for sustainability is a plus.
  • Willingness to travel - domestically and internationally up to 10%.
  • Ability to work in fast-paced, rapid growth environments.

What We Offer:

  • Annual bonus plan.
  • Restricted Stock Units (RSUs).
  • Superannuation.
  • Reimbursement for home office equipment, phone, and internet expenses.
  • 20 days annual leave.


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