Project Coordinator/Document Control Specialist
2 weeks ago
Project Coordination and Document Control Role
At Energy Vault, we are seeking a highly organized and detail-oriented Project Coordinator/Document Control Specialist to join our team. In this role, you will be responsible for coordinating project activities and managing company documents.
Key Responsibilities:
- Assist project managers in developing and maintaining project schedules, meeting minutes, and other project documentation.
- Coordinate with clients, contractors, and vendors to ensure timely delivery of project milestones.
- Monitor project progress and report on any issues or delays.
- Develop and maintain procedures for transferring digital files to the Document Management System (DMS) libraries for customers and vendors.
- Ensure that document management processes meet legal and customer requirements.
- Prepare and process Requests for Information (RFIs) from engineering contractors, while updating and maintaining the status and registers.
- Assist in the preparation of daily, weekly, monthly, six-monthly, annual, and ad-hoc reports as required for internal stakeholders and customers.
Requirements:
- 5+ years of experience in project coordination and document control.
- Certification in records management procedures and standards.
- Proficiency in Document Management software (Procore/InEight/Team Binder) and Microsoft Office Suite.
- Excellent verbal and written communication skills, with attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
- Experience in public companies and a passion for sustainability is a plus.
- Willingness to travel - domestically and internationally up to 10%.
- Ability to work in fast-paced, rapid growth environments.
What We Offer:
- Annual bonus plan.
- Restricted Stock Units (RSUs).
- Superannuation.
- Reimbursement for home office equipment, phone, and internet expenses.
- 20 days annual leave.
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