High Level Office Coordinator

1 week ago

Sydney, New South Wales, Australia ACM Recruitment Pty Ltd Full time
Role Summary

This high-level office coordination opportunity is a 13-week contract for an experienced Executive Assistant to provide exceptional support to the General Manager at ACM Recruitment Pty Ltd in Sydney.

About the Role

The primary focus of this position is to ensure the smooth and efficient operation of the General Manager's office. The ideal candidate will be highly organized, proactive, and experienced in supporting senior executives.

Key Responsibilities
  • Serve as the main point of contact for the General Manager, liaising with internal and external stakeholders, including senior government officials and private sector representatives.
  • Manage sensitive and confidential matters, coordinating follow-up actions with discretion and initiative.
  • Oversee the General Manager's diary and broader team schedules, managing appointment requests, resolving diary clashes, and prioritizing urgent or sensitive matters.
  • Arrange travel logistics for the General Manager and the team, including itineraries, flights, accommodations, and briefing materials.
  • Handle incoming correspondence and inquiries, determining the appropriate course of action to ensure smooth office operations.
  • Welcome and host the General Manager's visitors, creating a professional and hospitable environment.
  • Provide administrative support for meetings and events, including venue coordination, catering, and distribution of materials.
  • Prepare and draft correspondence, reports, agendas, and minutes, ensuring all documentation meets the General Manager's requirements.
Requirements
  • Extensive experience providing executive support in a corporate or government environment.
  • Tertiary qualifications in administration or a related field, or equivalent experience gained through practical application.
  • Proficiency in Microsoft Outlook, Word, PowerPoint, and Visio.
  • Ability to pass pre-employment checks.
Compensation

We are offering a competitive salary of $80,000 - $90,000 AUD per annum based on experience.

How to Apply

If you are an experienced Executive Assistant with a proven track record in supporting senior executives and you're ready for a dynamic new challenge, please submit your application.

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