Executive Assistant

3 weeks ago

Sydney, New South Wales, Australia Easy Authoring Full time

Role Overview

We are seeking an experienced Executive Assistant to provide high-level support to our General Manager. The successful candidate will have a strong background in executive support and administration, with excellent communication and organisational skills.

Key Responsibilities

  • Provide administrative support to the General Manager, including diary management, correspondence, and travel arrangements.
  • Represent the General Manager at meetings and events, and provide a high level of customer service to internal and external stakeholders.
  • Coordinate follow-up actions for the General Manager, using discretion and initiative to ensure that matters are handled appropriately.
  • Manage the General Manager's diary, screen requests for appointments, and negotiate appointment times to ensure optimal use of the General Manager's time.
  • Arrange travel and associated documents, including itineraries, air tickets, and accommodation.
  • Review and track incoming correspondence and telephone enquiries, determining appropriate action to ensure smooth operations.
  • Receive visitors, including Ministers, senior officers, and representatives of key organisations, providing hospitality and a welcoming environment.
  • Provide administrative and coordination support for events and meetings, including logistics, venue management, and catering.
  • Draft and prepare correspondence, agendas, minutes, and briefing notes for the General Manager.

Requirements

  • Relevant tertiary qualifications in administration or an equivalent discipline.
  • Highly proficient in Microsoft Outlook, Word, PowerPoint, and Visio.
  • Excellent communication and organisational skills.

About Easy Authoring

Established in 2006, Easy Authoring helps jobseekers find the right opportunity to match their skill set and career progression. We are the authorised suppliers to NSW, ACT, QLD, the Federal government, and multiple corporate organisations.

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