High-Level Administrative Support Specialist

1 week ago

Sydney, New South Wales, Australia Careerlink People Solutions Full time
About the Role

Careerlink People Solutions is partnering with an innovative organisation in the Adelaide CBD to find a highly skilled High-Level Administrative Support Specialist. The successful candidate will provide comprehensive support services to the Executive Team, enabling them to achieve organisational goals.

Key Responsibilities
  • Provide confidential, professional, and discrete diary management and administration support services to the Executive, including screening telephone calls and enquiries and prioritising urgent issues
  • Demonstrate high integrity when dealing with confidential matters and apply sound judgement in resolving complex issues
  • Oversee and guide team members to ensure timely delivery of services and meet expectations of the Executive and divisional leadership
  • Coordinate secretariat support for divisional meetings, preparing agendas, taking minutes, and managing communication with stakeholders
  • Manage and prepare responses to high-level briefings and correspondence received by the Executive, including monitoring, prioritising, and responding to emails and providing authorised recommendations and approvals
  • Coordinate research and complex projects supporting the Executive, monitoring results, identifying issues, and developing clear reporting
  • Manage financial functions for the Executive, monitoring and reporting on budgetary activities in a timely and accurate manner
Requirements
  • Significant experience working with Executive and senior management, recognising, prioritising, and dealing with confidential matters, diary management, and document preparation
  • Excellent administrative and organisational skills with a high level of attention to detail
  • Exceptional professionalism, communication skills, and stakeholder engagement abilities, with a proven track record of building relationships with diverse stakeholders
  • Advanced knowledge of PC applications, including Microsoft Office Suite, and experience using records and information management systems
  • Able to work independently, manage priorities effectively, and exercise delegated authority and responsibility
Estimate Salary Range:

$70,000 - $90,000 per annum, depending on experience and qualifications.

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