Project Coordinator Specialist

3 weeks ago

Melbourne, Victoria, Australia Intellihub Full time

Job Summary:

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We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Intellihub. This role will provide administrative support to the Australian Product team, ensuring seamless project coordination and execution.

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About the Role:

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The successful candidate will be responsible for coordinating logistics for project-related events, workshops, and training sessions. You will also assist in preparing agendas, documenting meeting discussions, and tracking action items.

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In addition, you will assist project managers in preparing project documentation as needed and monitor project progress and track key milestones, deliverables, and dependencies.

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This is an exciting opportunity for a motivated and proactive individual to work in a fast-paced environment with rapidly changing priorities.

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Key Responsibilities:

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  • ">
  • Maintain accurate and up-to-date project documentation, including project plans, budgets, schedules, status reports, and meeting minutes">
  • Provide administrative assistance to the Australian Product team, including scheduling meetings, booking rooms, and managing calendars">
  • Coordinate logistics for project-related events, workshops, and training sessions">
  • Coordinate project meetings, workshops, and review sessions, ensuring timely participation and follow-up actions">
  • Assist in preparing agendas, documenting meeting discussions, and tracking action items">
  • Assist project managers in preparing project documentation as needed and monitoring project progress and tracking key milestones, deliverables, and dependencies">
">

Requirements:

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To be successful in this role, you will need the following qualifications and skills:

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Qualifications:

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  • ">
  • Tertiary qualified in project/program management or business (e.g., Bachelor of Business)">
  • Balanced technical knowledge and business acumen">
  • Advanced problem-solving skills and willingness to roll up one's sleeves to get the job done">
  • Skilled at working effectively with cross-functional teams">
  • Strong influencing and negotiating skills">
  • Effective conflict management">
  • Excellent documentation and writing skills as well as verbal communication skills">
  • Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously">
  • Previous experience in a project coordination or administrative support role">
  • Proficiency in project management software and tools, such as Microsoft Project, Jira, or Shibumi">
  • Experience working in a fast-paced, dynamic environment with rapidly changing priorities">
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Salary: $65,000 - $85,000 per annum, depending on experience

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How to Apply:

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If you are a motivated and organized individual looking for a new challenge, please apply with your resume and cover letter.

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