Administrative Support Coordinator

5 days ago


Melbourne, Victoria, Australia Arborcraft tree services PTY LTD Full time
About Arborcraft Tree Services PTY LTD

We are a well-established SME in Melbourne, specialising in large-scale commercial works.

Job Title: Administration Assistant

The successful candidate will provide administrative support to our management team, coordinating all incoming and outgoing communications for the business. This includes receiving telephone calls, forwarding calls to the appropriate person or taking messages, overseeing email correspondence, and assisting with filing and documenting data. The role also involves face-to-face interactions with clients and visitors, greeting them and directing them to the correct destination.

Key Responsibilities:
  • Answer telephones, screen, and direct calls
  • Schedule crews and estimators
  • Take and relay messages
  • Provide information to callers
  • Greet persons entering the organisation
  • Follow visitation procedures and processes for visitors
  • Direct persons to the correct destination
  • Prepare letters and documents, receive and sort e-mail and deliveries
  • Manage and co-ordinate supplier quotes and invoices
  • Deal with queries from the public, staff, and customers
  • Ensure knowledge of staff movements in and out of the organisation
  • Monitor visitor access and maintain security awareness
  • Provide general administrative and clerical support
  • Prepare correspondence and documents
  • Receive and sort mail and deliveries
  • Maintain Petty Cash System
  • Monitor and maintain office equipment
  • Ensure common areas in office premises are equipped with required office supplies as appropriate
Required Skills and Qualifications:
  • Experience working within a similar environment
  • Knowledge of administrative and clerical procedures
  • Knowledge of customer service principles and practices
  • Good keyboard skills
  • Knowledge of computers and relevant software applications
Benefits:

We offer a competitive salary package, including benefits that are tailored to individual needs and goals. Our company invests in staff training and development to help employees succeed in their roles.

Salary:

$60,000 - $70,000 per annum, depending on experience.

This is a fantastic opportunity to join a well-established company with a great work environment and structured team. If you are looking for a challenging role with opportunities for growth and development, please submit your application.



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