Administrative Support Coordinator

7 days ago

Melbourne, Victoria, Australia DKSH Healthcare Full time

Drive Growth. Be the Difference.

We are seeking an exceptional Administrative Support Coordinator to join our dynamic team at DKSH Healthcare in Melbourne.

About the Role:

  • As an Administrative Support Coordinator, you will be responsible for ensuring the smooth operation of our office and providing exceptional front-desk services.
  • You will manage office resources, coordinate office activities, and serve as the first point of contact for visitors and clients.

Key Responsibilities:

  • Greet and welcome visitors, creating a professional and friendly atmosphere.
  • Maintain a clean, organized, and presentable reception area and office at all times.
  • Organise Melbourne offices events, such as morning teas, town halls, and catering arrangements.
  • Support in planning and executing company events, offsite meetings, conferences, and holiday parties.
  • Organize, maintain and manage office records including ID cards, files, documents, databases, and contact lists.
  • Respond to general inquiries via phone, email, and in-person, as well as handle incoming and outgoing office mail.
  • Provide general finance support, including approval of office-related expenses and supplier invoices, sending shipments.
  • Maintain and order office supplies, kitchen essentials, and first aid kit items.
  • Liaising with internal and external stakeholders.
  • Act as an HSE coordinator.

Requirements:

  • Diploma or degree in related field.
  • 1-2 years of experience in administrative support or reception.
  • Strong organizational and multitasking abilities.
  • Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong problem-solving skills and attention to detail.
  • Ability to manage time effectively and prioritize tasks.
  • Familiarity with office equipment and basic IT troubleshooting.
  • Professional demeanour and appearance.
  • Friendly and approachable with a customer service-oriented attitude.

Estimated Salary: AU$50,000 - AU$60,000 per annum, depending on experience.

About Us:

DKSH is a leading healthcare company that connects people with exceptional products, services, and insights. We are dedicated to driving growth across our Business Units: Consumer Goods, Healthcare, Performance Materials, and Technology.

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