Workplace Coordinator

4 weeks ago

Perth, Western Australia JLL Full time

JLL is shaping the future of real estate for a better world.

We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.

This role requires a proactive and professional approach to customer service, with a focus on maintaining an outstanding level of service in the facilities and administration business areas.

Key Responsibilities:

  • Provide superior customer service to meet on-site client expectations
  • Assist in the procurement of vendors and services as required
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Provide support for conferences by coordinating conference room booking and preparing conference rooms for meetings, including ordering catering as required
  • Perform weekly consumables order; receive and store as required; and provide receipts to PFM for records
  • Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy
  • Organise specialty cleaning as required
  • Provide administrative support to Contract Administrator as required to ensure staff obtain and maintain security clearances

Health, Safety and Risk Management:

  • Assist in conducting regular audits to ensure that safety procedures are being complied with
  • Assist in carrying out safety procedures when needed
  • Assist in the property risk management program
  • Participate in the disaster recovery and business continuity plans as required
  • Follow established escalation procedures and incident reporting procedures
  • Adhere to JLL's business conduct by ensuring compliance with the firm's guidelines, procedures, and strategies

Requirements:

You'll have a minimum of 1+ years' experience in facilities or administration within a similar corporate high-volume environment.

You'll be a confident and highly presentable individual who presents a professional, corporate image.

We're looking for a self-motivated starter who can work independently as well as in a team and has a proven ability to prioritise and manage the completion of tasks in an efficient and timely manner.

This role requires someone who can effectively manage conflicting priorities.

This is a diverse role, so if you're looking for a challenging and varied position, then this is for you.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability, and people of all age, religions, and race.

We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.

We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

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