Senior Contract Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeContractAdministrator Full time $120,000 - $125,000

We are looking for a Contract Administrator to join our team and support Pre-Construction and Project Delivery teams across various high-end commercial interior projects.

The Role:

As a key member of our team, you will work closely with Project Managers, the Head of Pre-Construction, and Site Teams to ensure seamless project execution from design stages through to handover.

Key Responsibilities:
  • Coordinate and manage drawings, specifications, and consultant reports to ensure timely delivery.
  • Liaise with designers and consultants to resolve design queries and maintain up-to-date documentation.
  • Schedule design meetings, prepare agendas, take minutes, and circulate documentation to facilitate collaboration.
  • Issue tender packages and coordinate site visits for subcontractor pricing to optimize project costs.
  • Prepare letting schedules and assist in compiling tender submissions to ensure compliance with regulatory requirements.
  • Support statutory approvals, including planning permits, building permits, and landlord approvals to ensure smooth project progression.
Project Delivery Support:
  • Provide day-to-day administrative support to Project Managers to ensure efficient project execution.
  • Track and update project documentation such as RFIs, variations, and submittals using tools like Procore to maintain accurate records.
  • Assist with procurement: issuing purchase orders, following up deliveries, and organizing subcontractor agreements to streamline processes.
  • Build scopes of work based on construction documentation to ensure clear project expectations.
  • Attend site meetings (virtually or in-person) and record action items to maintain open communication channels.
  • Prepare regular project reports and progress updates for clients and stakeholders to ensure transparency and accountability.
Requirements:
  • A minimum of 4-5 years experience in a project administration, contract administration, or project coordination role.
  • Strong organizational skills and the ability to manage multiple priorities to achieve project goals.
  • Confidence reading construction drawings and communicating effectively with tradespeople.
  • Experience with Procore to leverage its functionality for project management.
  • A proactive, detail-focused mindset and a team-first attitude to contribute to a collaborative work environment.
Benefits:
  • Join a supportive and down-to-earth team with strong design and delivery expertise.
  • Work on high-end commercial interior projects across the healthcare industry.
  • Gain exposure across the full project lifecycle, from design to delivery.
  • Opportunities to grow with a business that values professional development and employee growth.
  • Access to a premium gym and a CBD-based office location.
  • Frequent team lunches and a dynamic work environment.

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