Event Coordinator: Strategic Partnerships

13 hours ago

Melbourne, Victoria, Australia beBeePhilanthropy Full time
Project Coordinator: Fundraising and Events

This is an exciting opportunity to work in a dynamic environment supporting the delivery of strategic philanthropic, engagement and event-related outcomes.

You will be responsible for providing efficient and professional administrative support to the Assistant Director, Fundraising and Events in day-to-day activities including managing diaries, monitoring correspondence and drafting communications, coordinating meetings and supporting the planning and delivery of stakeholder events and engagement initiatives.

  • Effectively monitor the schedule of the Assistant Director, Fundraising and Events to ensure timely provision of support and/or information, and facilitate meetings and visits with donors and stakeholders by liaising with staff and external contacts.
  • Assist with engagement activities for major donors and prospects who are stewarded by the Assistant Director, Fundraising and Events and other Executive or senior members, by coordinating bespoke events, diarising and facilitating gifts or communications to mark donor milestones and generating unique outputs to support relationship development.
  • Support the Assistant Director, Fundraising and Events to carefully monitor and maintain systems for reconciling expenses, completing compliance documents such as hospitality forms and registers, as well as supporting teams with activities relating to departmental budgets.
  • Work closely with teams on the delivery of international fundraising initiatives such as NGV Curatorial Tours and American Friends program by helping to plan and implement logistics and associated admin and event-related activities.
  • Assist colleagues to update and maintain stakeholder details and undertake other data-related activities through the CRM database, Tessitura, in accordance with Information Management policies and procedures.

To be successful, you will have a relevant tertiary qualification and good knowledge and skills in office administration. You will have experience with MS Office products, including MS Word, Excel, PowerPoint and Project, and Adobe Suite, coupled with the ability to manage appointments and schedules, handle and prioritise telephone calls and complex correspondence, and organise files and information.

Prior experience with Tessitura would be advantageous.

For more details, please refer to the attached role statement.

Key Responsibilities:

  • Administrative Support: Provide efficient and professional administrative support to the Assistant Director, Fundraising and Events.
  • Engagement Activities: Assist with engagement activities for major donors and prospects.
  • Budget Management: Support the Assistant Director, Fundraising and Events to carefully monitor and maintain systems for reconciling expenses.
  • Logistics Coordination: Work closely with teams on the delivery of international fundraising initiatives.

Required Skills and Qualifications:

  • A relevant tertiary qualification.
  • Good knowledge and skills in office administration.
  • Experience with MS Office products, including MS Word, Excel, PowerPoint and Project, and Adobe Suite.
  • The ability to manage appointments and schedules, handle and prioritise telephone calls and complex correspondence, and organise files and information.

Benefits:

This is an excellent opportunity to work in a dynamic environment and develop your skills and knowledge in fundraising and events.

We offer a competitive salary and opportunities for professional development.

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