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Administrative Support Specialist

1 month ago

Newcastle, New South Wales, Australia Chandler Macleod Full time
About the Role

We are seeking an experienced Administrative Support Specialist to join our Property & Services team at Hunter Water. This is a fantastic opportunity to utilize your administrative skills and knowledge in property management to contribute to the smooth operation of our functions.

The successful candidate will provide vital support to the Property Manager, ensuring the seamless delivery of our property management services. Key responsibilities include managing property systems, handling customer enquiries, overseeing bookings and maintenance, maintaining electronic document management, and providing administrative support.

Key Responsibilities:

  • Manage property systems including Console software, arrears control, and property access coordination.
  • Handle internal and external customer enquiries, escalating as necessary.
  • Oversee bookings, contractor coordination, and maintenance for Chichester Cottage.
  • Maintain electronic document management and support financial reporting processes.
  • Assist in project management initiatives within the Property & Services team.
  • Provide administrative support, including meeting scheduling, minute-taking, and team event coordination.
  • Manage invoices, purchase requisitions, and improve governance through robust administrative controls.
  • Develop and document team processes.
  • Support emergency and operational responses as required, including possible out-of-hours work.
Essential Skills and Qualifications

To be successful in this role, you will require proven experience in business administration (2-3 years), with expertise in property or project administration. Strong organisational and time management skills are also essential. Proficiency in MS Office Suite, familiarity with intranet systems, and knowledge of corporate governance practices are highly desirable.

Essential Skills:

  • Proven experience in business administration (2-3 years).
  • Experience in property or project administration.
  • Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
  • Familiarity with intranet systems (e.g., SharePoint) and document management software (e.g., TRIM).
  • Strong organisational and time management skills.
  • Knowledge of corporate governance practices.
Benefits and Requirements

This role offers a competitive salary as per the Hunter Water Corporation Employees Enterprise Agreement, plus opportunities for professional growth and development. You will also have a chance to contribute to critical community and environmental initiatives.

What We Offer:

  • Competitive salary as per the Hunter Water Corporation Employees Enterprise Agreement.
  • Opportunities for professional growth and development.
  • A chance to contribute to critical community and environmental initiatives.

Please note that a criminal background check and pre-employment medical are required for this position.