Professional Office Support Specialist

2 weeks ago

Perth, Western Australia Clayton UTZ Full time
Job Overview

We are seeking a skilled Professional Office Support Specialist to join our Perth office. As part of our team, you will play a vital role in delivering exceptional client service and support for all Facilities & Office Services requirements.

Key Responsibilities:
  • Provide administrative support for office services tasks including photocopying, printing, binding, scanning, courier dispatch, and mail distribution.
  • Assist with the collection, processing, and distribution of incoming courier deliveries in a timely and efficient manner.
  • Support digital printing requirements using Multifunction Devices (Photocopiers) while ensuring best practice.
  • Manage internal mail delivery and collection at designated times.
  • Accurately record costs associated with printing, copying, postage, and courier charges.
  • Maintain stationery stocks, ordering surplus supplies as needed, and ensuring adequate stock levels.
  • Process incoming requests assigned to FOS Helpdesk.
  • Contribute to maintaining a clean and organized workspace.
Reception Support:
  • Offer reception and switchboard services on a daily basis, responding to requests as needed.
  • Coordinate reception and switchboard cover during breaks, sick leave, and annual leave.
  • Operate switchboard services and manage National switchboard after-hours calls.
  • Use EMS Meeting and room scheduling Software to coordinate meeting room bookings with catering services.
  • Ensure client and visitor satisfaction by providing a responsive, friendly, and professional experience.
  • Collaborate with the Catering Team for seamless service delivery.
  • Assist with other duties within the operations department as required.
About Us

Clayton Utz is Australia's leading independent law firm, built by innovative thinkers who drive our spirit of independence. We're looking for individuals who will thrive under this culture, collaborating, innovating, and striving for success within our collegiate environment.

In return, we offer opportunities to build your career through dynamic personalities, collaboration, innovation, and a strive for success. Imagine working with top legal minds and contributing to delivering justice for those who need it, not just those who can afford it.

How You Can Thrive:

A successful candidate should be able to adapt to a fast-paced environment, prioritize tasks effectively, and communicate clearly with colleagues and clients. With excellent problem-solving skills, you'll enjoy working independently while also being an effective team player.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to maintain confidentiality when dealing with sensitive information.

We prefer candidates with prior experience in similar roles or equivalent positions that demonstrate transferable skills. Our company values flexibility and offers inclusive employment practices. If you're interested in joining our team, please click the 'Apply' button below for more information.

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