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Practice Administrator

2 months ago

Melbourne, Victoria, Australia Clayton UTZ Full time
About the Role

We are seeking an experienced and senior administrator to join our dynamic and innovative team in the Environment & Sustainable Development (ESD) Practice. As an integral part of the team, this role involves providing high-level support to the ESD Practice Partner and their team of nine lawyers.

Key Responsibilities
  • Provide high-level secretarial and administrative support to a Partner of our ESD Practice, and their team
  • Diary management including organizing client meetings and facilitating travel arrangements
  • Assist with the preparation and processing of pre-bills and accounts on a monthly basis, and client reporting requirements
  • File management and handling including opening and closing matters
  • Undertake conflict searches on firm database and prepare conflict emails
  • Attend to accounts enquiries from barrister clerks and third-party experts with a focus on professionalism and efficiency
  • Manage general accounts, reporting, monthly billing, and expenses
  • Administer quality and risk responsibilities for the ESD team, ensuring compliance at the highest level
  • Team player, willing to step in and assist and take initiative to assist in the smooth operation of the practice
Requirements
  • Proven and distinguished experience in a legal administrative, secretarial role
  • Experience in billing processing using Aderant Expert is a requirement of this role
  • A flexible approach with a demonstrable drive to contribute to the business's profound success
  • The ability to build and nurture positive relationships with colleagues
  • Strong multitasking and prioritization skills, especially in high-pressure situations
  • Advanced technical skills (Outlook, Word, Excel, and PowerPoint) with meticulous attention to detail
About Us

Clayton Utz is a leading Australian law firm that values diversity, inclusion, and flexibility. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process.