Administrative Office Specialist

1 week ago

Banana Shire, Australia Finom Full time

About Finom
Finom is a pioneering tech startup based in Amsterdam, dedicated to transforming the financial landscape for entrepreneurs across Europe. Our objective is to create a comprehensive financial B2B solution that merges banking services, accounting, financial oversight, and invoicing into a unified, mobile-centric platform. In just two years, we have experienced remarkable growth, attracting $50 million in investments and entering a phase of rapid expansion. We aim to achieve unicorn status by 2025, supported by renowned global investors such as General Catalyst, known for backing companies like Airbnb and Stripe. Finom has broadened its operations to over 10 EU countries, establishing a robust presence in significant markets including Germany and France. At Finom, we are not merely reshaping the entrepreneurial journey; we empower our team members to create meaningful impacts. Your contributions are significant, extending beyond mere product metrics. We foster innovation and cultivate an inspiring workplace where bold ideas flourish, emphasizing thorough research, rapid solution implementation, and ensuring that our efforts benefit our users, employees, partners, and the overall business.

Role Overview

We are seeking a proactive Office Coordinator to support our IT office in Krakow. The ideal candidate will be fluent in both English and Polish, possess exceptional organizational skills, adapt well to change, and demonstrate a knack for resolving challenges in innovative ways. This is a full-time position with a hybrid work arrangement.

Key Responsibilities
  • Oversee administrative functions within the office;
  • Assist employees in communication with immigration authorities and manage submissions for work and residence permits;
  • Organize meetings, conferences, and corporate gatherings;
  • Manage office procurement of necessary materials and supplies;
  • Ensure effective organization and management of the coworking space while working in a hybrid mode (minimum of 3 days in the office);
  • Coordinate both online and in-person company events;
  • Address ad-hoc tasks assigned by management and efficiently resolve operational challenges.
Candidate Profile
  • Minimum of secondary specialized education;
  • At least 1 year of experience in a similar position (HR/Travel Manager/Office Coordinator) within the IT sector;
  • Proficient in PC and office software (MS Office, Google Workspace, Jira);
  • Familiarity with Polish immigration regulations and experience in expat management;
  • Fluent in English and Polish; knowledge of Russian is a significant advantage;
  • Strong organizational and communication capabilities;
  • Quick adaptability and resourcefulness;
  • Established networking and relationship-building skills.
Hiring Process
  1. Initial interview with recruiter;
  2. Personality assessment - 10 minutes;
  3. Completion of a test task;
  4. Interview with Hiring Manager - 60 minutes;
  5. Interview with HR Business Partner - 30 minutes;
  6. Job offer.
What We Offer
  • Opportunity to make a meaningful impact on our product.
  • Flexibility to work and travel across Europe in a remote/hybrid model.
  • Participation in our Stock Options Program.
  • Supportive and caring environment within our modern, friendly, and eco-conscious corporate culture.
  • Exclusive access to our Work & Swim Program in Cyprus.
Equal Opportunity Commitment

At Finom, we are committed to being an equal opportunity employer and value diversity within our organization. We welcome applications from individuals of all backgrounds and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, disability status, or any other legally protected characteristics.

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