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Administrative Office Specialist
2 months ago
About Finom
Finom is a pioneering tech startup based in Europe, dedicated to transforming the financial ecosystem for entrepreneurs globally. Our goal is to create a comprehensive financial B2B platform that seamlessly combines banking, accounting, financial oversight, and invoicing into a user-friendly, mobile-first solution. In just two years, we have experienced remarkable growth, securing substantial investments and positioning ourselves for rapid expansion. Our ambition is to achieve unicorn status by 2025, supported by esteemed global investors. Finom has successfully extended its services across multiple EU nations, with a significant footprint in major markets.
We are seeking a proactive Office Coordinator to enhance our operations in Krakow. The ideal candidate will be fluent in both English and Polish, possess exceptional organizational skills, and demonstrate a knack for navigating dynamic environments. This position is full-time and allows for a hybrid working arrangement.
Key Responsibilities- Oversee administrative functions within the office;
- Assist team members with immigration processes and manage documentation for work and residence permits;
- Organize meetings, conferences, and corporate gatherings;
- Manage the procurement of essential office supplies;
- Ensure effective organization and management of the coworking space while working in a hybrid model;
- Coordinate both virtual and in-person company events;
- Address ad-hoc tasks from management and swiftly resolve operational challenges.
- Minimum secondary specialized education;
- At least one year of relevant experience in a similar capacity within the IT sector;
- Proficient in office software applications (MS Office, Google Workspace, Jira);
- Familiarity with Polish immigration regulations and experience in managing expatriate affairs;
- Fluent in English and Polish; knowledge of Russian is a significant advantage;
- Strong organizational and interpersonal skills;
- Ability to adapt quickly and think resourcefully;
- Proven ability to build and maintain professional relationships.
- Initial interview with a recruiter;
- Personality assessment;
- Completion of a test task;
- Interview with the hiring manager;
- Final interview with HR;
- Job offer.
- Opportunity to make a significant impact on our product.
- Flexible working arrangements across Europe.
- Participation in our Stock Options Program.
- Supportive and eco-conscious corporate culture.
- Access to our exclusive Work & Swim Program.
At Finom, we are committed to fostering an inclusive workplace and welcome applications from diverse backgrounds. We do not discriminate based on any legally protected characteristics.
