Administrative Project Specialist

2 weeks ago

Brisbane, Queensland, Australia beBeeProject Full time $98,345 - $123,456

As a project coordinator, you will play a pivotal role in ensuring the smooth operation of our ongoing projects.

We are seeking an experienced professional to join our team and assist with administrative tasks, facilitate timely and accurate project and financial reporting, prepare monthly reports, minutes of meetings and any other correspondence as required.

The ideal candidate will have a certificate in business or equivalent and at least 7 years of experience in project administration, preferably in the resources or construction industry.

They should possess excellent interpersonal and communication skills, intermediate to advanced MS office skills, and experience with tender and contract documents.

In addition, the successful candidate will be able to work independently and as part of a team, with a high level of written and verbal communication skills.

**Key responsibilities include:

- Coordinate administrative tasks for project teams

- Facilitate timely and accurate project and financial reporting

- Prepare monthly reports, minutes of meetings, and any other correspondence as required

- Assist procurement staff to ensure the correct and latest templates for tendering, approval forms, package recommendations, and contracts are being utilised

- Assist with the preparation, compilation, and issue of all tenders or requests for quotation

- Ensure all tender documents, addendums, and contracts are formatted in line with our style guide prior to being issued

- Logging of documents in the document management system and preparation of transmittals for outgoing documentation

- Project travel and mobilisation/demobilisation

- Project-specific training records administration

- Participate in the development and continuous improvement of the quality management process and system and ensure that project and company quality standards are implemented on the project

**What we can offer:

- A collaborative focus on continuous improvement and innovation in our safety culture

- Flexible arrangements to help you achieve work-life balance

- A focus on your professional development and opportunities to grow your career within our organisation

- A friendly and social work environment

**Requirements:**

- Certificate in business or equivalent

- At least 7 years of experience in project administration, preferably in the resources or construction industry

- Excellent interpersonal and communication skills

- Intermediate to advanced MS office skills

- Experience with tender and contract documents

- High level of written and verbal communication skills

- Ability to work independently and as part of a team

**If you have the skills and experience we are looking for, please submit your CV by clicking apply now.

Please note that you must be an Australian citizen or currently hold permanent residency (PR) and be able to work lawfully in Australia.

Our organisation is an equal opportunity employer and supports diversity in the workplace.

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