Administrative Support Specialist

2 weeks ago

Perth, Western Australia Contract Resources Pty Ltd Full time

About Contract Resources

Contract Resources Pty Ltd is a leading provider of specialized industrial and mechanical services to refineries, petrochemical plants, and industrial plants. With its global presence, the company offers a unique opportunity for professionals seeking growth and development in the Oil and Gas industry.

Job Description

The successful candidate will support Oil & Gas projects across the Western Region as a Project Administrator. This role involves setting up contracts and jobs in electronic systems, accurate data entry, client timesheet submission, invoicing coordination, and monitoring project costs.

Key Responsibilities:

  • Project Setup and Coordination: Ensure relevant contracts and jobs are set up in electronic systems, enabling timely invoicing and cost control.
  • Data Entry and Accuracy: Accurately and efficiently enter Labour hours, Equipment data, and monitor project costs.
  • Client Communication: Coordinate client timesheet submission, seek approval, and ensure invoicing meets deadlines.
  • Financial Management: Run project costs reports, review invoices, submit Project Progress Claims, raise purchase orders, and undertake end-of-month reconciliations.
  • Workforce Planning: Assist with ticketing, distribute travel itineraries, place material orders, and assist with payroll entry.
  • Reporting and Dashboards: Prepare monthly KPI reports, performance dashboards for key metrics, and maintain document registers.

Requirements:

To succeed in this role, you will require:

  • Administrative Experience: Minimum 2 years' experience working in an office or administrative environment.
  • Technical Skills: High degree of experience with Microsoft Excel and strong analytical skills.
  • Industry Knowledge: Experience working in the Construction/Mining/Oil & Gas industry is advantageous.
  • Communication Skills: Ability to liaise with internal and external customers, demonstrate attention to detail, and multitask effectively.
  • Organizational Skills: Strong organizational skills with the ability to prioritize workload and meet deadlines.

Benefits:

This role offers a competitive salary and benefits package, including opportunities for growth and development within the company. As an equal opportunity employer, Contract Resources encourages applications from diverse backgrounds.

Salary: $65,000 - $80,000 per annum (dependent on experience), plus superannuation and other benefits.

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