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Portfolio Site Coordinator
3 weeks ago
This role requires a proactive and skilled professional to oversee the day-to-day operations of one or multiple sites within our portfolio. Reporting to the Facilities Manager, this position carries a high degree of autonomy and responsibility.
The Building Manager will coordinate contractors, manage compliance requirements, support the onsite caretaking team, and act as the primary point of contact for residents, committees, and strata managers. The position requires both technical knowledge and strong administrative capability, including the use of CRM software, GSuite, and Microsoft Office.
Key Responsibilities:
- Coordinate and schedule preventative and reactive maintenance
- Oversee contractor access, site inductions, and compliance obligations
- Liaise with residents, owners' corporations, committees, and strata managers
- Monitor building systems including CCTV, fire, access control, lifts, and plant equipment
- Conduct regular site inspections and ensure compliance registers are up to date
- Prepare and deliver professional reports to clients
- Support budget management and contribute to long-term asset planning
Requirements:
- Previous experience in building management, facilities management, property management, real estate, or a related field
- Trade and technical knowledge, with the ability to assess and resolve issues
- Proven experience coordinating contractors and leading small teams
- Excellent communication and customer service skills
- Proficiency in CRM software, GSuite, Microsoft Office, and digital systems
- Strong organisational skills, with attention to detail and the ability to manage multiple priorities
- Knowledge of compliance requirements (essential services, OH&S, risk management)
- Relevant trade qualification or tertiary training (desirable, but not essential)
Benefits:
- Competitive remuneration package
- The opportunity to manage diverse and high-quality sites
- A supportive team environment with strong leadership
- Ongoing professional development and career growth within the organisation
Transferable Skills:
- Construction / Project Management – strong organisational skills, ability to manage budgets, timelines, and stakeholders
- Account Management – client relationship building, conflict resolution, and strategic planning
- Property Management – oversight of assets, compliance, and tenant relations
- Trade Experience (Plumbing, Electrical, etc.) – technical knowledge, problem solving, and practical hands-on expertise
- Strata Management – coordination, governance, and multi-stakeholder communication
- Ongoing Professional Development within the Organisation – commitment to growth, adaptability, and continuous improvement in line with public sector standards
