Strategic Portfolio Coordinator

6 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,963 - $97,575
Key Role Summary

This role is responsible for providing high-level administrative support to the Director, First Nations Strategy and Outcomes.

The ideal candidate will possess excellent coordination and cultural skills, with a proven ability to work independently and collaboratively as a team.

  • Prioritise, redirect and respond to incoming correspondence, and manage the Director's diary effectively.
  • Coordinate travel arrangements, purchase orders, invoices, stationery and reconcile credit card statements.
  • Provide confidential administrative services, including maintaining registers, databases, distribution lists and correspondence.
  • Organise meetings and events across the portfolio, including booking venues, liaising with suppliers, preparing agendas, distributing papers, scheduling meetings, taking minutes and coordinating site tours or presentations.
  • Assist with the administration and reporting of the Reconciliation Action Plan (RAP).

Key Requirements:

  • Demonstrated experience in providing administrative support to senior leaders.
  • Proven ability to work independently, take initiative and provide effective solutions.
  • Experience working with First Nations Communities; understanding of Aboriginal and Torres Strait Islander protocols and culture.

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