
Portfolio Coordinator
23 hours ago
- Salary HEO7 $100,166 - $110,189 plus 17% superannuation
About the position
The Portfolio Coordinator at La Trobe University is a key role within Information Services. This position supports the effective coordination and management of the university's project portfolio. The Portfolio Coordinator is responsible for assisting in the planning, execution, and monitoring of projects to ensure they align with the university's strategic objectives and are delivered on time, within scope, and budget.
Duties at this level will include:
Project Coordination and Support
- Assist in the development and maintenance of project plans, schedules, and budgets (including processing of journal transfers invoices).
- Coordinate project activities, resources, equipment, and information to ensure projects are delivered effectively.
- Support project teams in tracking progress and performance, ensuring adherence to project plans and timelines.
Reporting and Documentation
- Prepare and maintain project documentation, including project charters, status reports, and meeting minutes.
- Develop and update project dashboards and performance metrics for regular reporting to stakeholders.
- Ensure documentation is accurate, up-to-date, and accessible to project teams and stakeholders.
Stakeholder Engagement
- Liaise with project stakeholders to gather requirements, provide updates, and address any concerns.
- Facilitate communication and collaboration among project teams, ensuring clear understanding and alignment of project objectives.
- Assist in organising and conducting project meetings, workshops, and reviews.
Risk Management and Quality Assurance
- Identify potential project risks and issues and assist in developing mitigation strategies.
- Monitor project compliance with university policies, standards, and best practices.
- Conduct quality assurance checks to ensure project deliverables meet the required standards.
- Contribute to the development and improvement of project management processes, tools, and templates.
- Provide feedback and recommendations to enhance project efficiency and effectiveness.
- Participate in post-project reviews to identify lessons learned and best practices for future projects.
Skills and Experience
To be considered for this position, you will have:
- Experience in supporting project management activities within a complex organisational environment.
- Knowledge of project management methodologies, tools, and best practices.
- Proficiency in using project management software and tools (e.g., Microsoft Project, ServiceNow PPM).
- Strong organisational and time management skills, with the ability to handle multiple tasks and priorities.
- Excellent written and verbal communication skills for preparing reports, documentation, and stakeholder engagement.
- Ability to work collaboratively with diverse teams and build positive relationships with stakeholders.
- An undergraduate degree in any area relevant to the position with at least 4 years subsequent experience; or extensive experience and management expertise; or an equivalent alternate combination of relevant knowledge, training and/or experience.
Please refer to the Position Description for other duties, skills and experience required for this position.
Welcome to Bundoora campus – Please click on the video link below:
- Discounts for staff and their family members to study a range of La Trobe courses
How to apply
Closing date: By 11:55pm, Sunday 31 st August 2025
Position Enquiries: Sean Boyle, Senior Manager Delivery
Recruitment Enquiries: Lisa White, Talent Acquisition Consultant
Only candidates with Full Working Rights in Australia may apply for this position.
Please submit an online application ONLY and include the following documents:
- An up-to-date resume and;
- A separate document addressing each bullet point under the Essential Criteria 'Skills and knowledge required for the position', which is located in the position description.
Please scroll down to apply.
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.
All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
Advertised: 25/8/2025 Closing Date: 31/8/2025
Back to search results Apply now
We will email you new jobs that match this search.
Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription.
The email address was invalid, please check for errors.
Support the effective coordination and management of the university's project portfolio.
Support the effective coordination and management of the university's project portfolio.
To perform a job search, select your preferred job criteria below.
#J-18808-Ljbffr-
Portfolio Coordinator
2 weeks ago
Melbourne, Victoria, Australia City Of Melbourne Full timeSynopsis Classification 5 - $99,022 -$111,457 + superannuation Permanent ongoing role Ensure smooth end-to-end delivery of project reporting.About The Role We are seeking a motivated individual to step into a Portfolio Coordinator role within our Enterprise Planning and Insights branch.In this role, you will provide administrative oversight and support to...
-
Portfolio Coordinator
2 weeks ago
Melbourne, Victoria, Australia City of Melbourne Full timeSynopsisClassification 5 - $99,022 -$111,457 + superannuationPermanent ongoing roleEnsure smooth end-to-end delivery of project reporting.About The RoleWe are seeking a motivated individual to step into a Portfolio Coordinator role within our Enterprise Planning and Insights branch. In this role, you will provide administrative oversight and support to the...
-
Portfolio Coordinator
2 weeks ago
Melbourne, Victoria, Australia City of Melbourne Full timeSynopsisClassification 5 - $99,022 -$111,457 + superannuationPermanent ongoing roleEnsure smooth end-to-end delivery of project reporting.About The RoleWe are seeking a motivated individual to step into a Portfolio Coordinator role within our Enterprise Planning and Insights branch. In this role, you will provide administrative oversight and support to the...
-
Portfolio Coordinator
2 days ago
Melbourne, Victoria, Australia Buscojobs Full timeSynopsisClassification 5 - $99,022 - $111,457 + superannuationPermanent ongoing roleEnsure smooth end-to-end delivery of project reporting.About The RoleWe are seeking a motivated individual to step into a Portfolio Coordinator role within our Enterprise Planning and Insights branch. In this role, you will provide administrative oversight and support to the...
-
Coordinator, Portfolio Delivery
3 weeks ago
Melbourne, Victoria, Australia Deakin University Full timeApply now Job no: 575251Work type: Full-timeLocation: Flexible, Melbourne - BurwoodCategories: AdvancementFlexible location + hybrid work arrangementsFull-time and fixed-term until September 2026Why work with us?At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase...
-
Coordinator, Portfolio Delivery
4 weeks ago
Melbourne, Victoria, Australia Deakin University Full timeApply now Job no: 575251Work type: Full-timeLocation: Flexible, Melbourne - BurwoodCategories: AdvancementFlexible location + hybrid work arrangementsFull-time and fixed-term until September 2026Why work with us?At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase...
-
Portfolio Manager
1 day ago
Melbourne, Victoria, Australia ClearCompany Full timeKey Duties of the PositionThe responsibilities of the role include but are not limited to:Plan and manage the delivery of a portfolio of work, including assigned projects, under a PRINCE2-based framework utilizing Agile, ITIL, and ADKAR methodologies, aligned with the Enterprise Portfolio Management Framework, Bureau Delivery Framework, and ICT Delivery...
-
Portfolio Lead
24 hours ago
Melbourne, Victoria, Australia Buscojobs Full timeTurn complexity into clarity and help steer the future of technology project delivery.Drive strategic alignment and delivery oversight across transformation initiatives by turning complex portfolio data into actionable insights.Play a key role in governance forums, shaping high-impact decisions through clear, timely, and coordinated reporting.What you'll do...
-
Portfolio Lead
2 days ago
Melbourne, Victoria, Australia Buscojobs Full timeTurn complexity into clarity and help steer the future of technology project delivery.Drive strategic alignment and delivery oversight across transformation initiatives by turning complex portfolio data into actionable insights. Play a key role in governance forums, shaping high-impact decisions through clear, timely, and coordinated reporting.What you'll...
-
Asset Portfolio Specialist
9 hours ago
Melbourne, Victoria, Australia beBeeAsset Full time $60,000 - $90,000Property Asset ManagerWe are seeking a dedicated and experienced Property Asset Manager to manage a portfolio of properties. The successful candidate will be responsible for liaising with tenants and landlords, coordinating maintenance requests efficiently, and managing rental arrears.Key Responsibilities:Manage a portfolio of approximately 180...