Invoicing Strategy Expert

1 week ago

Melbourne, Victoria, Australia beBeeFinancial Full time $100,000 - $120,000

At the forefront of our financial strategy, we seek a seasoned revenue pipeline and invoicing expert to spearhead our growth initiatives. As the go-to professional for financial health, you will lead projections, profitability, cash flow, and other essential aspects of sustaining a thriving business.

Key Responsibilities:
  • Manage sales opportunity pipeline using Trello and other tools
  • Contribute to production of Statements of Work and other sales documents
  • Own timesheeting system and ensure staff rates and client/job status details are up to date
  • Ensure staff complete timesheets accurately and on time each week and track staff utilisation to support resource planning activities
  • Communicate project wins and set up new jobs in Workflow Max including Client/Project Details, Costings, and Staff Allocations/Rates
  • Track project progress including WIP, forecast monthly invoicing and PO utilisation/capacity
  • Work with Sales Leaders and Account Managers to agree monthly invoice timing and amounts for each project
  • Generate invoices in Workflow Max for processing by accounts staff
  • Work with accounts staff to format customer invoices per client requirements
  • Produce timesheet summaries and other supporting evidence as necessary to include with customer invoices
  • Report project WIP, margins, and invoicing using Trello and other reporting tools
  • Manage Invoice/Revenue and Aged Receivable reporting
  • Manage job closure in Workflow Max and Trello at completion of project cycle and update financial and status reporting
  • Manage relationship with external book-keeping and payroll providers
  • Oversight of financial reporting and variance management
  • Contribute to resource planning and staff cost forecasts
  • Administration of HR platform in conjunction with HR - especially salaries and leave which link to Xero
  • Manage Approvals of customer invoices, supplier bills, and reimbursement requests in Xero
  • Manage discretionary spend allocations particularly around travel and entertainment
  • Manage asset purchases and asset/software/hardware registers
  • Manage staff, contractor, and supplier payments processes
  • Profitability and cash flow forecasts including weekly P&L management reporting
  • Setting project margin and pricing targets and reporting performance against budget
  • Timesheet analysis to assess Company, Customer, and Project margins
  • Monthly debtor, salary, and other month-end reporting
  • Provide strategic input and financial forecasts related to growth initiatives
  • Own the review and renewal process for key supplier contracts
Requirements:
  • Attention to detail and expertise in sales process management
  • Eager to evolve and develop sales processes as the company grows
  • Interest in tech and ability to explore and implement new financial tools
  • Comfortable with Excel and Google Sheets to produce and maintain regular reporting
Benefits:

You will be working in a dynamic and fast-paced environment with opportunities to grow and develop your skills. Our team is committed to delivering high-quality results and building strong relationships with clients.

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