Sydney Office Support Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeCoordinator Full time $65,000 - $75,000
Office Support Role

We are seeking a highly organised and skilled Office Coordinator to oversee front-of-house operations, visitor management and general office facilities in our Sydney CBD location.

This hands-on role involves coordinating kitchen and storage facilities, managing events, liaising with contractors and supporting key team members to maintain a safe, efficient and welcoming office environment.

  • Provide exceptional customer service by professionally greeting and directing visitors, notifying relevant staff of arrivals
  • Manage incoming calls and emails promptly, ensuring timely responses to all inquiries
  • Maintain high standards for front-of-house and general office areas, including regular cleaning and organisation
  • Replenish kitchen supplies and stationery as needed
  • Coordinate meeting rooms, arrange catering and refreshments, and book necessary amenities
  • Assist in planning and executing office events from invitations to execution
  • Distribute mail and manage relationships with external contractors
  • Prepare new starter packages, including security passes and essential documentation
  • Conduct monthly maintenance and safety checks to ensure compliance and minimise risks
  • Coordinate maintenance requests and follow up with contractors to ensure prompt completion
  • Process facilities invoices and provide administrative support as needed

Requirements:

  • A minimum of 12 months' experience in an equivalent role, preferably in a multi-site business
  • Excellent communication skills and a professional demeanour
  • Strong organisational skills, attention to detail, and ability to multitask
  • A customer-focused attitude with a proactive approach
  • Proficient in Microsoft Office suite applications

Benefits:

The ideal candidate will thrive in a fast-paced environment, working closely with colleagues to achieve shared goals. If you're a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply.

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