Executive Assistant to Senior Leadership

5 days ago

Perth, Western Australia beBeeChief Full time $90,000 - $120,000
Job Title: Chief Operations Coordinator

We are seeking a highly skilled and experienced Chief Operations Coordinator to join our team. As the primary point of contact between senior leadership and internal/external stakeholders, you will play a critical role in facilitating and drafting internal and external communications.

The successful candidate will be responsible for coordinating and managing the senior leader's calendar, including meetings, travel arrangements, and last-minute changes. You will also prepare and manage reports, presentations, and other documentation, as well as handle payment of executive invoices, raise purchase orders, and manage expense documentation.

You will have the opportunity to arrange domestic and international travel itineraries and support the wider leadership team as required. In addition, you will organise and prepare for meetings, including scheduling, drafting agendas, preparing materials, and taking accurate minutes.

This is a challenging and rewarding role that offers opportunities for professional growth and development. If you are a highly organised and efficient individual with exceptional communication skills, we encourage you to apply.

Key Responsibilities:

  • Coordinate and manage the senior leader's calendar.
  • Facilitate and draft internal and external communications.
  • Prepare and manage reports, presentations, and other documentation.
  • Handle payment of executive invoices, raise purchase orders, and manage expense documentation.
  • Arrange domestic and international travel itineraries.
  • Support the wider leadership team as required.
  • Organise and prepare for meetings.

Required Skills and Qualifications:

  • Proven experience as an Executive Assistant or in a similar role.
  • Exceptional organisational and time-management skills.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently and adapt quickly to changing priorities.
  • A high degree of integrity and discretion when dealing with confidential information.
  • Flexibility to work outside standard hours as needed.

Benefits:

  • Dynamic and collaborative work environment.
  • Opportunity to work closely with senior leadership in a leading global contract mining company.
  • Role offering both challenges and opportunities for professional growth.

About Us:

  • We strive to create a safe, respectful, and innovative workplace that drives growth and excellence.

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