Senior Executive Assistant

3 days ago

Perth, Western Australia beBeeAdministration Full time $94,198 - $101,643
Administrative Support Specialist Job Overview

In this key role, you will play a vital part in supporting senior executives and contributing to the success of our organization.

Key Responsibilities
  • Provide high-level administrative support to senior leaders.
  • Manage complex calendars, coordinate meetings, book rooms and equipment, prepare agendas and meeting documentation.
  • Oversee multiple inboxes, task lists, and priorities.
  • Prepare papers, correspondence, presentations, and other materials for executive review.
  • Collate and distribute meeting documents, attend meetings, draft minutes, and track action items.
  • Coordinate travel, accommodation, and expense reconciliations.
  • Support event planning for leadership forums and staff events.
  • Assist with procurement, ensuring compliance with relevant legislation.
  • Deliver administrative support: e-filing, records, org charts, and distribution lists.
  • Drive process improvements using digital and AI tools.
About You
  • A relevant qualification in office or business management is highly desirable.
  • Experience managing the diary and administrative requirements of senior executives in a government agency or private sector organization is essential.
  • The ability to work autonomously, manage priorities, and coordinate resources to achieve outcomes is crucial.
  • Proficiency in Microsoft products, including Outlook, Word, Excel, and PowerPoint is required.
  • Experience working with SharePoint or similar content management database is advantageous.
  • Ability to resolve problems, demonstrating analytical and decision-making capability is necessary.
  • Strong communication and interpersonal skills, with the ability to build and maintain working relationships effectively are essential.
What We Offer
  • An attractive remuneration package.
  • Additional leave entitlements.
  • Flexible work arrangements.
  • Opportunities for study and professional development.
Application Details

Location: Perth

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