Administrative Support Specialist

3 weeks ago

Melbourne, Victoria, Australia Flexhive Full time

Role Overview

We are seeking an experienced Administrative Support Specialist to join our dynamic commercial department in Melbourne's inner fringe. In this role, you will provide essential secretarial and administrative support to the Directors and their team of accountants.

Main Responsibilities

  • Handle a high volume of incoming correspondence (hard copy and electronic) with a focus on accuracy and attention to detail.
  • Answer and screen telephone calls, ensuring timely communication with clients and colleagues.
  • Assist with banking preparations and receipt processing, maintaining a high level of organisational skills.
  • Prepare invoices and other financial documents, utilising MYOB Accountants Enterprise.
  • Record, post outgoing mail, sort and deliver daily incoming mail, ensuring timely and secure delivery.
  • Meet and greet clients, providing a professional and welcoming experience.
  • Prepare communications on behalf of Directors, utilising excellent written and verbal communication skills.
  • Manage firm and personal correspondence for Directors, maintaining confidentiality and discretion.
  • Collate Financial Statements and Income Tax Returns using DocuSign and MYOB Accountants Enterprise, ensuring accuracy and attention to detail.
  • Lodge taxation returns, adhering to deadlines and regulatory requirements.
  • Provide word processing, spreadsheet, and data entry support, maintaining high levels of efficiency and accuracy.
  • Maintain the practice management database, ensuring up-to-date and accurate records.
  • Perform filing, photocopying, and scanning tasks, maintaining a high level of organisation and attention to detail.
  • Provide reception relief when needed, ensuring seamless support to the team.
  • Maintain a high level of discretion and sensitivity when handling confidential matters.

Requirements

  • Proven experience in an accounting firm supporting Directors in business services delivery, with a focus on administrative support.
  • Excellent written and verbal communication skills, with the ability to prepare high-quality documents and communications.
  • Ability to multitask and prioritise, with a focus on meeting deadlines and achieving goals.
  • Meticulous attention to detail, with a focus on accuracy and quality in all aspects of the role.
  • Exceptional client relationship and communication skills, with the ability to build strong relationships with clients and colleagues.
  • Flexible team player with a positive attitude, with a focus on collaboration and teamwork.

What We Offer

  • Supportive Team: Be part of a collaborative and supportive team environment.
  • Positive work environment: Enjoy a positive and inclusive work culture.
  • Career Growth: Opportunities for learning and development, with a focus on professional growth and advancement.

  • Administrative Support Specialist

    1 month ago

    Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...

  • Executive Support Specialist

    15 hours ago

    Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Job Description:We are seeking an organized and detail-oriented Executive Support Specialist to join our dynamic team in the Procurement and Supply Department.The successful candidate will be responsible for managing and maintaining a comprehensive site manual, ensuring that all procurement and supply procedures are documented accurately.In addition, they...

  • Administrative Support Specialist

    1 week ago

    Melbourne, Victoria, Australia Alfred Health Full time

    Alfred HealthWe are seeking an experienced Administrative Support Specialist to join our team at Alfred Brain Specialist Clinic. This role is responsible for providing administrative support to our clinical teams, ensuring the smooth operation of our clinics and delivery of high-quality patient care.

  • Administrative Support Specialist

    1 week ago

    Melbourne, Victoria, Australia LIFTRONIC PTY LTD Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Liftronic Pty Limited. Based in Melbourne's Western Suburbs, this part-time role offers the perfect opportunity for someone looking to develop their administrative skills in a dynamic and expanding company.The ideal candidate will have experience in front office...

  • Administrative Support Specialist

    1 month ago

    Melbourne, Victoria, Australia Australian Taxation Office Full time

    About the RoleWe are seeking a highly skilled and proactive Administrative Support Specialist to provide executive and administrative support to our senior leaders at the Australian Taxation Office. As an Administrative Support Specialist, you will be the first point of contact in your senior executive's office and will be responsible for communicating with...

  • Administrative Support Specialist

    1 week ago

    Melbourne, Victoria, Australia Genus Group Full time

    The Genus Group is seeking a highly skilled Administrative Support Specialist to join our team in Dandenong South.Salary: $60,000 - $80,000 per annum (dependent on experience)Company OverviewGenus Infrastructure VIC Pty Ltd is a rapidly growing ASX listed company and a subsidiary of the GenusPlus Group. We specialize in overhead powerlines and underground...

  • Administrative Support Specialist

    1 month ago

    Melbourne, Victoria, Australia Public Sector People Full time

    Public Sector People is working closely with a council in the City to recruit an Administrative Support Specialist for a 12-week temporary contract.Position: Administrative Support SpecialistDuration: 12 weeksPart Time: 0.8FTE / 4 days per week or can be less hours worked across 5 days. Location: City Band: 5 Key Responsibilities:Deliver high-level...

  • Administrative Support Specialist

    3 days ago

    Melbourne, Victoria, Australia Icon Cancer Centre Australia Full time

    **Job Overview**As an Administrative Support Specialist at Icon Cancer Centre Australia, you will play a vital role in ensuring the smooth operation of our cancer care services. Your primary responsibility will be to provide exceptional administrative support to our medical team, patients, and families. About the Role:We are seeking a highly organized and...

  • Administrative Support Specialist

    1 month ago

    Melbourne, Victoria, Australia Alfred Health Full time

    Alfred HealthAlfred Health is a leading healthcare provider, delivering high-quality services to the community. We are seeking an experienced Administration Officer to join our team.The RoleThe successful candidate will provide administrative support to our Specialist Clinics, ensuring the smooth operation of our services. This will involve managing...

  • HS1 Administrative Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia St Vincent's Hospital Melbourne Full time

    We are seeking a motivated and organized HS1 Administrative Support Specialist to join our Health Independence Programs team at St Vincent's Hospital Melbourne.As an HS1 Administrative Support Specialist, you will play a vital role in providing administrative support to our healthcare team. Your responsibilities will include reception duties, patient...

  • Administrative Support Specialist

    16 hours ago

    Melbourne, Victoria, Australia Brook Recruitment Full time

    About the RoleWe are seeking a highly organised Part-Time Administrative Support Specialist to assist the CEO of a well-established organisation from January 20th to mid-March 2025. This role involves managing documentation, preparing board packs, coordinating schedules, and handling confidential information with discretion.The successful candidate will work...

  • Administrative Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Perigon Group Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Perigon Group.The successful candidate will provide administrative support to the GM, including diary management, documentation, meeting arrangements, and calendar organisation.Key responsibilities include:Managing complex diaries and coordinating meetings and...

  • Administrative Support Specialist

    6 days ago

    Melbourne, Victoria, Australia Alfred Health Full time

    Alfred Health: Delivering Exceptional Patient CareWe are seeking an experienced Administrative Support Specialist to join our team at Alfred Health, a leading healthcare provider in Melbourne.About the RoleThis is a permanent full-time position (80 hours per fortnight) with Monday to Friday working hours. The successful candidate will report to the...

  • Administrative Support Specialist

    4 days ago

    Melbourne, Victoria, Australia KordaMentha Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at KordaMentha. This role offers an excellent opportunity to work in a dynamic environment and contribute to the success of our organization.

  • Administrative Support Specialist

    4 days ago

    Melbourne, Victoria, Australia Woods & Co Recruitment Full time

    Woods & Co Recruitment is committed to partnering with innovative businesses that drive industry growth. We are currently seeking an Administrative Support Specialist to join the team of a leading manufacturer in Australia.The successful candidate will have the opportunity to work in a dynamic environment, supporting the front-of-house responsibilities and...

  • Administrative Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia AU082 HONAN OPERATING CO PTY LT Full time

    Company Overview:AU082 HONAN OPERATING CO PTY LT is a leading provider of insurance services, and we are seeking an experienced Administrative Support Specialist to join our Honan team in Melbourne.

  • Executive Support Professional

    2 weeks ago

    Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    We are seeking a highly organized and detail-oriented Executive Support Professional to join our dynamic team in the Procurement and Supply Department. As an integral part of our organization, you will play a vital role in ensuring the smooth operation of our administrative functions. Key Responsibilities:Assist in maintaining accurate and up-to-date...

  • Administrative Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Anton Murray Consulting Full time

    Anton Murray Consulting is a leading recruitment firm seeking a highly skilled Administrative Support Specialist to join their team.Estimated Salary: $65,000 - $80,000 per annumJob DescriptionThis is an exciting opportunity for an administrative professional to provide comprehensive support to a team of Analyst level bankers in the Corporate Advisory...

  • Administrative Support Specialist

    1 month ago

    Melbourne, Victoria, Australia Michael Page Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to join our team at Michael Page. As an Administrator, you will play a crucial role in supporting our clients sales team and ensuring smooth administrative operations.Key ResponsibilitiesAdministration Support: Manage customer orders using Oracle (POs, receipting, invoicing),...

  • Administrative Support Specialist

    1 week ago

    Melbourne, Victoria, Australia AU | FNZ (Australia) Pty Limited Full time

    We are a leading global FinTech company seeking an experienced and organized Administrative Support Specialist to join our team. This role will provide administrative support across three Australian offices, ensuring seamless day-to-day operations and exceptional customer service.Key Responsibilities:Manage office visitors using building systems and liaise...