Administrative Support Specialist

4 weeks ago


Melbourne, Victoria, Australia Australian Taxation Office Full time

About the Role

We are seeking a highly skilled and proactive Administrative Support Specialist to provide executive and administrative support to our senior leaders at the Australian Taxation Office. As an Administrative Support Specialist, you will be the first point of contact in your senior executive's office and will be responsible for communicating with business partners and clients, managing diaries, arranging briefings and events, and anticipating and managing competing commitments and deadlines.

Key Responsibilities

  • Communicate with business partners and clients to provide exceptional customer service
  • Manage diaries, arrange briefings and events, and anticipate and manage competing commitments and deadlines
  • Assist with budget management, including credit card acquittals and less complex procurement and financial management tasks
  • Coordinate travel arrangements and itineraries
  • Support teams across the business line/branch with administrative requirements

About Us

The Australian Taxation Office is a leading organization in AU, and we are committed to providing a supportive and inclusive work environment. As an Administrative Support Specialist, you will have the opportunity to work with a talented team and develop your skills and career through our Executive Assistant capability uplift program.

What We Offer

  • Support from a dedicated Executive Assistant Relationship Manager
  • Ongoing guidance and support from an experienced buddy or mentor
  • Networking opportunities to create professional connections
  • Access to learning and development options through our Executive Assistant capability uplift program

If you are a motivated and organized individual with excellent communication and problem-solving skills, we encourage you to apply for this exciting opportunity.



  • Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...


  • Melbourne, Victoria, Australia Alfred Health Full time

    Alfred HealthWe are seeking an experienced Administrative Support Specialist to join our team at Alfred Brain Specialist Clinic. This role is responsible for providing administrative support to our clinical teams, ensuring the smooth operation of our clinics and delivery of high-quality patient care.


  • Melbourne, Victoria, Australia LIFTRONIC PTY LTD Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Liftronic Pty Limited. Based in Melbourne's Western Suburbs, this part-time role offers the perfect opportunity for someone looking to develop their administrative skills in a dynamic and expanding company.The ideal candidate will have experience in front office...


  • Melbourne, Victoria, Australia Genus Group Full time

    The Genus Group is seeking a highly skilled Administrative Support Specialist to join our team in Dandenong South.Salary: $60,000 - $80,000 per annum (dependent on experience)Company OverviewGenus Infrastructure VIC Pty Ltd is a rapidly growing ASX listed company and a subsidiary of the GenusPlus Group. We specialize in overhead powerlines and underground...


  • Melbourne, Victoria, Australia Public Sector People Full time

    Public Sector People is working closely with a council in the City to recruit an Administrative Support Specialist for a 12-week temporary contract.Position: Administrative Support SpecialistDuration: 12 weeksPart Time: 0.8FTE / 4 days per week or can be less hours worked across 5 days. Location: City Band: 5 Key Responsibilities:Deliver high-level...


  • Melbourne, Victoria, Australia Alfred Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at Caulfield Hospital. As an Administrative Support Specialist, you will provide administrative support to the Geriatric Medicine and Rehabilitation Unit heads and the Business & Strategy Unit. Your responsibilities will...


  • Melbourne, Victoria, Australia Alfred Health Full time

    Alfred HealthAlfred Health is a leading healthcare provider, delivering high-quality services to the community. We are seeking an experienced Administration Officer to join our team.The RoleThe successful candidate will provide administrative support to our Specialist Clinics, ensuring the smooth operation of our services. This will involve managing...


  • Melbourne, Victoria, Australia St Vincent's Hospital Melbourne Full time

    We are seeking a motivated and organized HS1 Administrative Support Specialist to join our Health Independence Programs team at St Vincent's Hospital Melbourne.As an HS1 Administrative Support Specialist, you will play a vital role in providing administrative support to our healthcare team. Your responsibilities will include reception duties, patient...


  • Melbourne, Victoria, Australia Perigon Group Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Perigon Group.The successful candidate will provide administrative support to the GM, including diary management, documentation, meeting arrangements, and calendar organisation.Key responsibilities include:Managing complex diaries and coordinating meetings and...


  • Melbourne, Victoria, Australia Bruntwork Full time

    Job Title: Recruitment and Onboarding SpecialistJob Overview:We are seeking a dedicated and detail-oriented Recruitment and Onboarding Specialist to join our client's Talent Acquisition team. The role is pivotal in providing full-time administrative support, specifically in managing the collection and monitoring of compliance documentation for new...


  • Melbourne, Victoria, Australia Michael Page Full time

    At Michael Page, we are seeking an experienced Administrative Support Specialist to provide comprehensive support to our executive team.Key Responsibilities:Coordinate and manage executive diaries and schedulesPlan and coordinate events, meetings, and travel arrangementsPrepare and edit correspondence, presentations, and reportsManage internal and external...


  • Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    We are seeking a highly organized and detail-oriented Executive Support Professional to join our dynamic team in the Procurement and Supply Department. As an integral part of our organization, you will play a vital role in ensuring the smooth operation of our administrative functions. Key Responsibilities:Assist in maintaining accurate and up-to-date...


  • Melbourne, Victoria, Australia AU082 HONAN OPERATING CO PTY LT Full time

    Company Overview:AU082 HONAN OPERATING CO PTY LT is a leading provider of insurance services, and we are seeking an experienced Administrative Support Specialist to join our Honan team in Melbourne.


  • Melbourne, Victoria, Australia Anton Murray Consulting Full time

    Anton Murray Consulting is a leading recruitment firm seeking a highly skilled Administrative Support Specialist to join their team.Estimated Salary: $65,000 - $80,000 per annumJob DescriptionThis is an exciting opportunity for an administrative professional to provide comprehensive support to a team of Analyst level bankers in the Corporate Advisory...


  • Melbourne, Victoria, Australia Michael Page Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to join our team at Michael Page. As an Administrator, you will play a crucial role in supporting our clients sales team and ensuring smooth administrative operations.Key ResponsibilitiesAdministration Support: Manage customer orders using Oracle (POs, receipting, invoicing),...


  • Melbourne, Victoria, Australia AU | FNZ (Australia) Pty Limited Full time

    We are a leading global FinTech company seeking an experienced and organized Administrative Support Specialist to join our team. This role will provide administrative support across three Australian offices, ensuring seamless day-to-day operations and exceptional customer service.Key Responsibilities:Manage office visitors using building systems and liaise...


  • Melbourne, Victoria, Australia Cox Purtell Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Cox Purtell.This role will involve providing administrative support to our team and wider business, including travel booking, meeting room setup, and procurement.The ideal candidate will have previous experience in an administrative or office manager role, strong...


  • Melbourne, Victoria, Australia Michael Page Full time

    Join a leading recruitment agency, Michael Page, and take on a challenging role as an Administrative Support Specialist.About the RoleWe are seeking an experienced Receptionist to join our team in [Location]. As a key member of our operations team, you will be responsible for providing administrative support to various teams, including scheduling meetings,...


  • Melbourne, Victoria, Australia Calvary Care Full time

    About the RoleWe are seeking a highly organized and communicative Administrative Support Specialist to join our team at Calvary Care.Job ResponsibilitiesThe successful candidate will be responsible for providing administrative support to our staff, including answering incoming calls, greeting visitors, and managing general office administration requirements....


  • Melbourne, Victoria, Australia Canon Full time

    About the RoleWe are seeking a highly reliable and detail-oriented individual to join our team as an Administrative Support Specialist. As a key member of our office support team, you will be responsible for ensuring the smooth operation of our mailroom and administrative functions.Main ResponsibilitiesSort and distribute mail efficiently and...