Administrative Coordinator
3 days ago
An exciting opportunity has arisen for an Administrative Coordinator to provide high-quality administrative support to the Brisbane office and national team at SNC Lavalin.
Key Responsibilities:
- Arrange meetings, including inviting attendees, booking rooms, catering, and preparing/circulating document packs.
- Book external venues and handle logistics, including liaising with external suppliers.
- Support the Executive Business Support Manager and other Administrators as required, including annual leave cover.
- Ensure all corporate compliance tasks are scheduled and completed on time, including chasing up mandatory training and timesheets.
- Coordinate onboarding for new starters in Brisbane and across all Australia offices, working directly with HR & IT.
- Support with IT arrangements for new starters.
- Help coordinate, compile, and format regular reports or documents as required.
- Perform ad-hoc administrative duties as required.
- Report IT or FM issues in the Brisbane office.
- Order office stationery and PPE.
- Support the online travel booking system as required.
Requirements:
- Experience in providing a high-quality and efficient administration service.
- Team player with the ability to work autonomously.
- Ability to communicate at all levels with a positive, proactive approach.
- Experience of working under pressure and meeting deadlines.
- Good knowledge of Microsoft Office suite of products (Outlook, Teams, Word, Excel, and PowerPoint).
- Great interpersonal skills (tact, integrity, confidentiality, patience, and ability to get on well with all levels of staff, team player).
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