Administrative Coordinator

3 days ago


Brisbane, Queensland, Australia SNC Lavalin Full time
Job Summary

An exciting opportunity has arisen for an Administrative Coordinator to provide high-quality administrative support to the Brisbane office and national team at SNC Lavalin.

Key Responsibilities:

  • Arrange meetings, including inviting attendees, booking rooms, catering, and preparing/circulating document packs.
  • Book external venues and handle logistics, including liaising with external suppliers.
  • Support the Executive Business Support Manager and other Administrators as required, including annual leave cover.
  • Ensure all corporate compliance tasks are scheduled and completed on time, including chasing up mandatory training and timesheets.
  • Coordinate onboarding for new starters in Brisbane and across all Australia offices, working directly with HR & IT.
  • Support with IT arrangements for new starters.
  • Help coordinate, compile, and format regular reports or documents as required.
  • Perform ad-hoc administrative duties as required.
  • Report IT or FM issues in the Brisbane office.
  • Order office stationery and PPE.
  • Support the online travel booking system as required.

Requirements:

  • Experience in providing a high-quality and efficient administration service.
  • Team player with the ability to work autonomously.
  • Ability to communicate at all levels with a positive, proactive approach.
  • Experience of working under pressure and meeting deadlines.
  • Good knowledge of Microsoft Office suite of products (Outlook, Teams, Word, Excel, and PowerPoint).
  • Great interpersonal skills (tact, integrity, confidentiality, patience, and ability to get on well with all levels of staff, team player).


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