Senior Event Coordination Specialist

2 days ago

Shire of East Gippsland, Australia beBeeNegotiation Full time $80,000 - $120,000
Event Coordinator Position

We are seeking a dedicated and organized Event Coordinator to join our team. The successful candidate will be responsible for coordinating all aspects of events, including rooming lists, menu selections, and event logistics.

The Event Coordinator will maintain strong relationships with clients to ensure customer satisfaction, repeat business, and successful event outcomes. This includes preparing accurate and timely contracts, correspondence, and reports, ensuring clarity and professionalism in all client and team communications.

Key skills required for this role include exceptional customer service, previous experience in a similar role, attention to detail, excellent communication skills, and proven ability to negotiate.

In return for your commitment, you will have the opportunity to work amongst excellent working conditions within a supportive and fun team, with fantastic career development opportunities and accommodation discounts.

Responsibilities
  • Coordinate all aspects of events, including rooming lists, menu selections, and event logistics
  • Maintain strong relationships with clients to ensure customer satisfaction, repeat business, and successful event outcomes
  • Prepare accurate and timely contracts, correspondence, and reports
  • Work closely with departments such as Food & Beverage, Front Office, and Kitchen to ensure accurate handovers, menu planning, and event details are clearly communicated
  • Ensure timely and accurate invoicing, payments, and data entry in systems
  • Compile weekly and monthly sales/activity reports and track market trends to support strategic decision-making and pricing
  • Meet and greet clients, including PCOs and VIPs, during site inspections and event execution
Requirements
  • Displays exceptional customer service
  • Previous experience in a similar role
  • Attention to detail
  • Excellent communication skills
  • Proven ability to negotiate
  • Previous experience in Microsoft Office Applications, including Word, Outlook, and Excel
  • Previous experience with Event Management Software
  • Proven ability to recognise and solve problems in the workplace

Our organization is committed to providing a positive and inclusive work environment that values diversity, equity, and inclusion.

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