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Executive Support Specialist

3 weeks ago

Shire of East Gippsland, Australia beBeeEXECUTIVE Full time $75,075 - $85,713

We are seeking a skilled Executive Support Specialist to provide high-level administrative assistance to senior executives. This exciting opportunity will allow you to develop your skills in calendar management, correspondence, and report preparation while fostering strong relationships with internal and external stakeholders.

About the Role

This pivotal position involves managing calendars and meetings, preparing reports and briefing notes, drafting correspondence, and providing essential support to ensure deadlines and priorities are met.

  • Provide executive support to senior executives, including diary management, meeting coordination, and correspondence preparation.
  • Act as a key liaison between executives, staff, and external stakeholders, ensuring effective communication and follow-through.
  • Prepare and coordinate reports, briefing papers, agendas, and minutes for executive meetings.
  • Support the smooth operation of the directorate by coordinating administrative functions, streamlining processes, and assisting business units as needed.
  • Contribute to projects, events, and initiatives while maintaining confidentiality and ensuring deadlines and standards are consistently met.
What We're Looking For
  • Excellent communication skills, with the ability to prepare clear, professional correspondence and build trusted relationships.
  • Strong organisational and time management abilities to juggle competing priorities and meet tight deadlines.
  • Proven experience providing high-level administrative support in a senior or executive environment.
  • Confidence in using a range of software and systems, including document management, spreadsheets, and electronic financial tools.
  • A professional, discreet, and customer-focused approach, with the ability to handle sensitive information and situations.

We offer our staff:

  • Hybrid office/WFH options
  • Option to purchase additional leave
  • Flexible start and finish times
  • Extra time off over Christmas
  • Discounted memberships to recreation centres
  • Banded salaries with built-in yearly increases
  • Annual leave loading paid as a lump sum in December
  • Paid parental leave
  • Additional special leave available for chronic health conditions and other special needs
  • Employee Assistance Program offering counselling support when needed
  • Staff consultative committee – management consult staff on big decisions

To apply, please submit a current resume and a statement addressing how you meet the key selection criteria as detailed in the position description.