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Senior Proposal Coordinator
2 weeks ago
We are seeking an experienced Bid and Tender Coordinator to join our team. This is a unique opportunity to work with us in managing the end-to-end lifecycle process for our bid and tenders portfolios.
As a key member of the team, your role will be to support the Bid Manager to ensure high-quality proposals are delivered on time by the team and that our document library remains relevant and up to date.
- Primarily assist with logistics surrounding tenders, establishing and maintaining our tender team site, and managing users.
- Schedule and organise gate review/approval meetings, kick-off meetings.
- Develop and maintain tender tracking tools to track opportunities and ensure completion of documents on time to meet deadlines.
- Support the bid and tender team to develop and grow our bid and tender knowledge library and user interface using internal and external enterprise systems.
- Maintain all client communications and addenda to update the bid team.
- Assist with tender document management, clarification management, and ensure all bid team members have access to the latest versions of client and internal documents.
- Assist with development of bid and tender responses as required.
- Oversee the final proposal submission/upload process and record receipts.
- Undertake post-bid analysis processes to develop our bid and tender library.
- Strong administrative and organisational skills and attention to detail.
- Strong communication skills both verbal and written.
- Great 'can do' attitude, great team player, great collaboration skills.
- Sound experience with Microsoft Office Suite, CRM's, and ideally SharePoint + Teams experience.
- Experience in bid and tender coordination and management.
- Experience working with document management systems.
- Experience with and management of online portals and panels.
- Ability to work in a team or autonomously.
- Experience reporting to a Manager.
- Salary package commensurate with experience.
- Synergistic team environment.
- Continuous improvement initiatives and career pathways.
- Employee share program.
- Staff benefits, perks, and discounts.
- 8 hour shift.
- Able to commute/relocate to St Kilda, VIC 3182.
- Microsoft Office: 2 years.
- Administration & Sharepoint: 2 years.
- Australia work authorisation.
