Bid and Proposal Coordinator

Overview

Join to apply for the Bid and Proposal Coordinator role at Kinetic IT.

This is a new role opportunity to step into a Bid and Proposal Coordinator position, to assist with end-to-end coordination of our bid and proposal activities within the national Sales Operations Team at Kinetic IT.

Based at either our Melbourne or Perth office – we can offer hybrid working flexibility in this permanent role, with 3 days in the office and the opportunity to work from home.

This role is crucial in ensuring that all responses are planned, tracked, and delivered to the highest quality, in full compliance with customer requirements. You'll be there to ensure a smooth and efficient proposal process across multiple stakeholders. This role involves a variety of key tasks, making sure bids are submitted on time with the right content and in the right format.

Responsibilities

• Create bid response schedules, coordinate bid meetings, and establish clear timelines and milestones for all contributors.
• Ensure proposals meet all customer compliance requirements and go through the correct internal approvals (commercial, legal, executive).
• Track and follow up on inputs from writers, subject matter experts (SMEs), sales leads, and reviewers to keep the process on schedule.
• Format, package, and submit completed proposals in the required format, such as through an online portal.
• Manage post-submission tasks, including coordinating debriefs and lessons-learned sessions, while also maintaining detailed records of bids, deadlines, and metrics.

What you'll bring to the table

• Experience in proposal, tender, bid writing or technical writing in a B2B or government contracting environment.
• Familiarity with government RFT/RFP requirements and ICT solutioning frameworks.
• Proven ability to manage complex, multi-input workflows against fixed deadlines.
• Exceptional grammar, clarity, structure, and persuasive writing capability.
• Attention to detail and time management.

About Kinetic IT

Kinetic IT is a leading Australian IT services provider specialising in Intelligent Workplace, Cloud, Cyber Security, Digital Infrastructure and IT Service Management. We are unlocking the potential of technology to enrich lives of Australian communities.

For more than 25 years, we've partnered with some of Australia's most important organisations, helping them deliver essential services relied upon by our communities including government, critical infrastructure, education, law enforcement, defence, emergency services, utilities, and transport.

Be You, Create the Future

At Kinetic IT, we're driven by a shared passion for technology, customer success, and community impact.

With over 1,500 talented people working across Australia, we deliver world-class capabilities with a local touch – helping shape the future of tech, here and beyond.

We value individuality and foster an inclusive culture where you're safe to be your best, real self. We tackle challenges together, celebrate success together, and make sure everyone feels valued, supported, and proud of the work they do.

As an equal opportunity employer, we welcome people of all abilities, backgrounds, cultures, and genders. We're proud to be an Indigenous and Veteran-friendly employer.

The Kinetic IT Difference

• Growth-focused culture – Formal training, mentoring, vendor exam support, communities of practice and regular development reviews.
• Advance your career – Access new roles via our internal Opportunity Marketplace careers hub.
• Flex your work – Hybrid options, flexible hours, mobility and part-time roles (customer needs permitting) and a variety of leave options (including paid parental leave and purchased leave) to suit your needs
• Celebrate together – Social events, cultural celebrations, end-of-year functions, DEI belonging events and more.
• Wellbeing matters – Health and wellness resources and events, free skin and health checks, free flu shots, tailored leave and support options, free and confidential EAP and access to Fitness Passport.

How To Apply

Work with us as we bring technology to life. Apply today or send your CV direct to

You can learn more about our culture and crew online at

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Other

Industries

• IT Services and IT Consulting

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